Attachment 3.pdf

This is a submission instructions document issued by the University of Central Florida Procurement Services on behalf of WUCF TV for Invitation to Bid 2025-11DC regarding video compression and processing technologies and distribution system replacement. The procurement encompasses two Harmonic XOS 2 HD & 4 SD encoders with server hardware and software licenses, two Nevion Virtuoso RE media node appliances with transport stream licensing, one Triveni Digital GuideBuilder PSIP Generator primary server platform upgrade and backup server platform upgrade, two ESE distribution amplifiers, and associated commissioning services. Written questions must be submitted by Monday, May 4, 2026, at 5:00 PM EST. Sealed bids must be submitted via the Bonfire Web Portal at https://ucfprocurement.bonfirehub.com/opportunities/231024 by the revised due date of Friday, May 29, 2026, at 3:30 PM EST, with bid opening occurring simultaneously via Zoom meeting. The project requires minimal or no impact to on-air broadcast during 6:00 AM to midnight operations, with off-air final integration scheduled between midnight and 6:00 AM. Support terms consist of 60-month standard support with options for 24-month extensions totaling 84 months, plus 24/7 premium support for select components.

Bidders must provide detailed pricing for installation and materials services including engineering, on-site installation services, lodging, and per diem expenses. Quoted prices must remain valid for at least 90 days following bid opening, with delivery on an F.O.B. basis to UCF Central Receiving Building 16E expected after receipt of order. No specific budget range or award value is disclosed. Awards will be made to the lowest responsive and responsible bidder meeting all specifications. All suppliers must have a properly executed W-9 form on file with their Federal Employer Identification Number prior to payment. The University of Central Florida, as a tax-immune sovereign entity, is exempt from all sales, use, and excise taxes. Bidders may submit materials in various formats including PDF, Excel, PowerPoint, images, video, and compressed files, with a maximum upload file size of 1000 MB, and must comply with Florida business requirements including submission of the Bidder's Statement of Principal Place of Business form; out-of-state bidders must provide a written legal opinion regarding in-state bidding preferences in their home state.