Vehicle Maintenance of Repair

The City of Phoenix Public Works Department is seeking sealed offers for comprehensive vehicle maintenance and repair services through Invitation for Bid #26-FSD-013. The procurement covers maintenance and repair services for light, medium, and heavy-duty vehicles and equipment spanning Classes 1-8, including gasoline, diesel, CNG, electric, and alternative energy vehicles. Contractors must bid for either Group 1 (OEM Authorized Repair Centers) or Group 2 (Non-OEM Repair Centers) across nine line items organized by vehicle class, with shop hourly rates as the unit of measure. Key qualifications include a minimum of five years of business experience, employment of at least three qualified service technicians, and maintenance of shop facilities with indoor service bays. Contractors must respond to service requests within two business hours during defined business hours (Monday-Friday, 6:00 a.m. to 5:00 p.m.), initiate repairs within 24 hours of approval, and complete repairs within two business days whenever possible. The pre-offer conference is scheduled for January 28, 2026, at 10:00 a.m. via Microsoft Teams, with written inquiries due by February 6, 2026, at 11:00 a.m., and final offers due February 18, 2026, at 11:00 a.m.

The solicitation incorporates Disadvantaged Business Enterprise (DBE) regulations under 49 C.F.R. Part 26 and requires compliance with Airport Concessions DBE Requirements. Contractors must verify employment eligibility through E-Verify and comply with the City of Phoenix Equal Employment Opportunity Requirements. Insurance requirements are substantial, including general liability of $1,000,000 per occurrence, automobile liability with $1,000,000 combined single limit, and workers' compensation coverage. The contract will have an initial three-year term commencing on or about July 1, 2026, with two optional one-year extensions, creating a potential aggregate contract term of five years. Award will be made to the lowest responsive and responsible offeror(s) by line item or group, with the City retaining discretion on pricing. While no minimum order quantities are guaranteed, contractors can submit annual price increase requests if accompanied by supporting documentation, submitted 60 days in advance, with final approval at the City's sole discretion. The solicitation is administered through the City's Procurement Portal, with technical support available through the portal's support feature or via procurement-support@opengov.com.