Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form issued by the City of Phoenix for a Vehicle Maintenance and Repair contract. The solicitation invites sealed offers for vehicle maintenance and repair services with a three-year initial term and two optional renewal years, with the contract commencing on or about July 1, 2026. The effective date is upon award by City Council, conditioned upon signature and recording by the City Clerk's department as required by Phoenix City Code. The contract shall be executed upon receipt of the signed acceptance form and associated contract documentation. Contractors are explicitly cautioned not to commence any billable work or provide materials or services under this contract until they receive official purchase order or contract documentation from the City.

The form confirms that the Contractor is bound to sell the materials or services listed in the attached contract in accordance with all terms, conditions, specifications, amendments, and the contractor's accepted offer by the City. The document was approved as to form by the City Attorney on January 19, 2017, and is on file with the City Clerk's office. This acceptance form requires signature by the City Manager or designated Director, attestation by the City Clerk, and inclusion of the assigned Contract Number. Interested offerors may access the solicitation through the City's Procurement Portal, with technical support available through the portal's support feature or via procurement-support@opengov.com.