Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in conjunction with a vehicle maintenance and repair services contract solicitation (Invitation for Bid #26-FSD-013) administered by the City of Phoenix Public Works Department. The form addresses the requirement that bidders and contractors acknowledge receipt of documents containing sensitive security information controlled under 49 C.F.R. Parts 15 and 1520, which restrict disclosure to individuals with a legitimate need to know. The City seeks sealed offers for comprehensive vehicle maintenance and repair services covering light, medium, and heavy-duty vehicles and equipment in Classes 1-8, including gasoline, diesel, CNG, electric, and alternative energy vehicles. Contractors must bid for either Group 1 (OEM Authorized Repair Centers) or Group 2 (Non-OEM Repair Centers) across nine line items, with shop hourly rates as the unit of measure. The pre-offer conference is scheduled for January 28, 2026, at 10:00 a.m. via Microsoft Teams, written inquiries are due February 6, 2026, at 11:00 a.m., and final offers are due February 18, 2026, at 11:00 a.m. The initial contract term is three years commencing on or about July 1, 2026, with two optional one-year extensions available, creating a potential five-year contract period.

Contractors must meet minimum qualifications including five years of business experience, employment of at least three qualified service technicians, and maintenance of shop facilities with indoor service bays. Response to service requests must occur within two business hours during defined business hours (Monday-Friday, 6:00 a.m. to 5:00 p.m.), with repair initiation within 24 hours of approval and completion within two business days whenever possible. Insurance requirements include general liability of $1,000,000 per occurrence and automobile liability with $1,000,000 combined single limit. The solicitation incorporates Disadvantaged Business Enterprise (DBE) regulations under 49 C.F.R. Part 26 and requires compliance with Airport Concessions DBE Requirements and E-Verify employment eligibility verification. Award will be made to the lowest responsive and responsible offeror(s) by line item or group at the City's discretion, with no guaranteed minimum order quantities. Contractors may submit annual price increase requests with supporting documentation submitted 60 days in advance, subject to the City's sole discretion for approval. The solicitation is administered through the City's Procurement Portal, with technical support available through the portal or via procurement-support@opengov.com.