Acceptance_of_Offer_Form_2025.pdf
PDF 161 KB Posted
- Attached to
- Vehicle Maintenance of Repair
- Solicitation number
- 26-FSD-013
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Acceptance of Offer Form from the City of Phoenix, a municipal corporation in Arizona, establishing a binding contract between the City and a contractor for vehicle maintenance and repair services. The solicitation, Invitation for Bid #26-FSD-013, seeks comprehensive maintenance and repair services for light, medium, and heavy-duty vehicles and equipment spanning Classes 1-8, including gasoline, diesel, CNG, electric, and alternative energy vehicles. Contractors must bid for either Group 1 (OEM Authorized Repair Centers) or Group 2 (Non-OEM Repair Centers) across nine line items with shop hourly rates as the unit of measure. The pre-offer conference is scheduled for January 28, 2026, at 10:00 a.m. via Microsoft Teams, written inquiries are due February 6, 2026, at 11:00 a.m., and sealed offers are due February 18, 2026, at 11:00 a.m. The contract will commence on or about July 1, 2026, with an initial three-year term and two optional one-year extensions, creating a potential five-year aggregate term. Award will be made to the lowest responsive and responsible offeror(s) by line item or group at the City's discretion.
Key qualifications require a minimum of five years of business experience, employment of at least three qualified service technicians, and shop facilities with indoor service bays. Contractors must respond to service requests within two business hours during business hours (Monday-Friday, 6:00 a.m. to 5:00 p.m.), initiate repairs within 24 hours of approval, and complete repairs within two business days when possible. Substantial insurance requirements include general liability of $1,000,000 per occurrence and automobile liability with $1,000,000 combined single limit. The solicitation incorporates Disadvantaged Business Enterprise (DBE) regulations under 49 C.F.R. Part 26 and requires compliance with Airport Concessions DBE Requirements and City of Phoenix Equal Employment Opportunity Requirements. E-Verify employment eligibility verification is mandatory. No minimum order quantities are guaranteed; however, contractors may submit annual price increase requests with supporting documentation 60 days in advance, subject to the City's sole discretion for approval. The City retains full discretion on pricing and award decisions.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Jeffrey Barton, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2025
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
File details come from the government source that posted it. Updated .