UTV Upfitting (Supply and Install)

The New Hampshire Department of Administrative Services, Division of Procurement and Support Services, has issued Request for Bid (RFB) 104-26 for the supply and installation of UTV upfitting components. This procurement involves retrofitting two John Deere XUV 45M vehicles with customer-supplied equipment, including two Salt Dogg Sanders and two Snow Dogg Plows, with the successful vendor responsible for pickup of all equipment from the State, performance of all necessary retrofitting and installation work, and delivery of completed units to the Grounds Shop at 28 Ratification Way, Concord, NH 03301. The bid encompasses ten distinct upfitting line items, including headliners, harness kits, light kits, door kits, panel kits, heater kits, and shock absorbers, with quantities of two units each. All bid pricing must be submitted in US dollars and must be inclusive of labor, materials, delivery, installation, and all associated ancillary costs, with no additional charges permitted. Prospective vendors must complete the State's Vendor Application Package, register with the New Hampshire Secretary of State if applicable, and provide comprehensive general liability insurance coverage of not less than $1,000,000 per occurrence and $2,000,000 aggregate, along with applicable workers' compensation insurance. The deadline for vendor questions is March 10, 2026, with bids due on March 13, 2026, at 11:00 AM Eastern Time, and project completion required no later than May 13, 2026. All equipment must be warranted for a minimum of one year or the manufacturer's standard warranty period, whichever is greater, covering 100 percent of parts, shipping, labor, travel, lodging, and expenses.

This solicitation contains no set-asides or incumbent preferences, and any qualified vendor meeting the specified requirements may respond. There are no identified incumbent vendors or current contractors listed in the procurement documentation. No specific budget range or award value is disclosed in the solicitation; vendors must submit their pricing based on the line item quantities specified in the bid form, with payment to be made via ACH transfer within 30 days of invoice receipt and satisfactory completion of all work. The State reserves the right to reject any or all bids, award by individual items or portions thereof, and terminate the contract at any time with 30 days' written notice.