bid-104-26-award.pdf

This is a Bid Summary and Award document issued by the New Hampshire Department of Administrative Services, Division of Procurement Support Services, for Request for Bid 104-26 covering UTV upfitting services. The procurement involves the supply and installation of components to retrofit two John Deere XUV 45M vehicles, including ten distinct line items such as headliners, harness kits, light kits (multiple types), door kits, panel kits, heater kits, and shock absorbers, with quantities of two units each. The bid also encompasses the installation of two Salt Dogg Sanders and two Snow Dogg Plows. The bid closing and award date was March 13, 2026, at 11:00 AM Eastern Time, with project completion required by May 13, 2026. The successful vendor was required to perform all pickup, retrofitting, installation work, and delivery of completed units to the Grounds Shop at 28 Ratification Way, Concord, NH 03301.

The award was presented to United Ag and Turf of Milford, New Hampshire, represented by agent James R. Rosencrantz & Sons, Inc., with a total bid price of $21,306.98, compared to the competing bidder Lincoln Adams at $32,254.16. All pricing was required to be inclusive of labor, materials, delivery, installation, and ancillary costs with no additional charges permitted. The procurement received two solicitations, with 27 sourced bidders and 268 NIGP vendors identified, though no non-responsive bids were recorded. General liability insurance of not less than $1,000,000 per occurrence and $2,000,000 aggregate was required, along with applicable workers' compensation insurance. Equipment was to be warranted for a minimum of one year or the manufacturer's standard warranty period, whichever is greater. Payment was to be made via ACH transfer within 30 days of invoice receipt and satisfactory completion of all work, and the selected vendor was confirmed as not debarred or suspended through Sam.gov verification.