Uniforms, Wearing Apparel, Safety Footwear, and Sports Uniforms

The City of Oklahoma City and its Public Trusts are seeking pricing agreements for a comprehensive procurement of uniforms, wearing apparel, safety footwear, and sports uniforms through an electronic bidding process. This solicitation (BID26407) aims to establish a contract for an initial one-year term with potential renewals for two additional one-year periods. Bidders must be authorized distributors capable of shipping at least 80% of ordered items within 45 days and must submit percentage discounts off their published price lists. The procurement requires vendors to provide detailed specifications for items including safety uniforms with flame-retardant properties meeting specific ASTM standards, and capabilities for screen printing and embroidery. Critical submission requirements include completing and uploading a Vendor Contact Form, Pricing Agreement, Item Response Form, and other supporting documentation through the Bidnet Direct electronic system by May 21, 2025, at 10:00:00 a.m. CDT. Potential bidders may submit questions through the Electronic Bidding System until May 15, 2025, at 12:00:00 p.m. CDT, with bids to be evaluated based on compliance, pricing, and ability to meet comprehensive uniform and apparel needs for various city departments.

The solicitation does not explicitly outline specific set-aside designations for disadvantaged business enterprises, though it does include a comprehensive non-discrimination statement. Bidders must comply with various legal requirements, including the Civil Rights Act and participation in the Status Verification System (E-Verify program). While specific budget ranges are not detailed, the contract allows for individual sales to employees at contract prices and permits quantity and volume discounts on a per-order basis. Vendors must provide valid insurance documentation, with the City of Oklahoma City and participating public trusts named as additional insureds. The procurement allows for potential custom alterations and oversized uniforms, with potential additional charges for items above extra-large sizes or requiring specialized tailoring. Successful bidders will be expected to provide warranties ensuring products are free from defects and conform to manufacturer specifications. The contract will be governed by Oklahoma state law, with any disputes to be resolved in Oklahoma County courts.