Tybee Island Videography Service

The City of Tybee Island, Georgia is issuing a Request for Proposals (RFP2025_790) for on-call, as-needed videography, photography, content production, and audiovisual support services. The primary deliverables include professional-quality video coverage of City Council meetings, Planning Commission, and other designated public boards and commissions, with live streaming or broadcast integration capabilities, closed captioning, and equipment setup and operation. Additional services encompass event and program videography, content production and editing for Tyb.TV channel programming, photography services, and on-call availability with flexibility for evening and occasional weekend coverage. Qualified contractors must demonstrate capability with professional video equipment, editing software, live streaming capabilities, and delivery in multiple formats and resolutions, supported by at least three references documenting experience with similar projects. Minimum insurance requirements include Commercial General Liability of $2,000,000 per occurrence, Worker's Compensation of $500,000 per accident, and Business Automobile Liability of $2,000,000 combined single limit. All contractors must comply with E-Verify requirements and Georgia's Security and Immigration Compliance Act. Sealed proposals must be received by 4:00 PM on Wednesday, October 29, 2025, addressed to Aleesha Robinson at Tybee Island City Hall, 403 Butler Avenue, Tybee Island, GA 31328, with a mandatory pre-proposal meeting scheduled for October 14, 2025, at 1:00 PM (available in-person or virtually via Microsoft Teams). The evaluation criteria include project understanding and approach (20 points), relevant experience and qualifications (20 points), technical capability and equipment (15 points), references and client feedback (15 points), creativity and storytelling (10 points), and cost and value (20 points).

No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types are indicated in the solicitation documents. Proposals must include multiple supporting documents including a W-9 form, occupational tax certificate, certificate of insurance, contractor and subcontractor affidavits, SAVE affidavit, vendor information form, and debarment certification. Pricing must be submitted on both an hourly rate per service basis and as a monthly retainer amount, with proposal prices remaining firm for ninety days from the bid opening date. The City reserves the right to award the contract to one or multiple vendors and may reject any or all bids and proposals, waive informalities and technicalities, or negotiate directly with any submitting party. No incumbent vendors or existing contractors are identified in the available solicitation materials. The solicitation documents do not specify an estimated contract value or budget range for this procurement.