RFP 2025_790 Videography _ Proposal Form.docx
DOCX document 20 KB Posted
- Attached to
- Tybee Island Videography Service
- Solicitation number
- PE-62559-NONST-2026-000000019
- Issued by
- Chatham County, Georgia
About this file
This is a proposal form for RFP 2025-790 issued by the City of Tybee Island, Georgia, for on-call videography and related services. The City seeks qualified contractors to provide videography, photography, content production, and audiovisual support services, with the primary focus on audio-visual coverage for City Council and Commission meetings and programs, supplemented by public outreach, events, and Tyb.TV channel programming. Proposals must be submitted by 4:00 PM on Wednesday, October 29, 2025, to Aleesha Robinson at Tybee Island City Hall, 403 Butler Avenue, Tybee Island, GA 31328. No pre-bid meeting will be held. The proposal will remain subject to acceptance for sixty (60) days after the RFP opening. Respondents must submit written evidence of authority to do business in Georgia no later than the date of agreement execution. All questions should be directed in writing to aleesha.robinson@cityoftybee.gov.
Pricing must be submitted on an hourly rate per service basis and as a monthly retainer amount. Respondents must submit multiple attachments including a W-9 form, occupational tax certificate, certificate of insurance, contractor and subcontractor affidavits, debarment certification, vendor information, and documentation of references and experience. The City reserves the right to reject any or all bids and proposals, waive informalities and technicalities, negotiate directly with any party submitting a proposal, or accept the proposal it deems to be in its best interest, regardless of whether it represents the lowest dollar amount.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP2025_790 Videography Service Addendum _1.pdf | ||
| RFP2025_790 Videography.docx | DOCX document |
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Text version
PROPOSAL FORM
Tybee Island Videography Services 2025-790
Article 1 – Proposal Recipient A. This Proposal is submitted to:
City of Tybee Island 403 Butler Avenue Tybee Island, GA 31328 B. The undersigned respondent proposes and agrees, if this RFP is accepted, to enter into an Agreement with Owner to perform all Work as specified or indicated in the RFP Documents for the price, and within the times proposed and in accordance with the other terms and conditions of the RFP Documents.
Article 2 – Respondent’s Acknowledgements A. The Respondent accepts all the terms and conditions of the RFP Documents. This proposal will remain subject to acceptance for sixty (60) days after the day of the RFP Opening, or for such longer period that Respondent may agree to in writing upon request of Owner.
Article 3 – Respondent’s Representation In submitting this RFP, Respondent represents:
A. The Respondent has examined and carefully studied the RFP Documents, the other replated data identified in the RFP Documents and the following Addenda, receipt of all which is hereby acknowledged.
Addendum No. Addendum Date
B. The Respondent has visited the Site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, and performance of work.
C. Respondent is familiar with and is satisfied as to all federal, state, and local Law and Regulations that may affect cost, progress, and performance of work.
D. Respondent has given Owner written notice of all conflicts, errors, or discrepancies that Respondent has discovered in the RFP Documents, and the written resolution by Owner is acceptable to Respondent.
E. The RFP Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of work for which the Proposal is submitted.
F. Respondent will submit written evidence of its authority to do business in the state where the Project is located not later than the date of it execution of the Agreement.
Article 4 – Further Representations Respondent further represents that:
A. This proposal is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation.
B. Respondent has not directly or indirectly induced or solicited any other Respondent to submit a false or sham proposal.
C. Respondent has not solicited or induced any individual or entity to refrain from proposing; and D. Respondent has not sought by collusion to obtain for itself any advantages over any other Respondent or Owner.
Article 5- Basis of Bid
| Work Description: | ||||||
| The City of Tybee Island seeks qualified and experienced contractors to provide on-call, | as-needed videography, photography, content production, and audiovisual | support services to the City of Tybee Island. The primary role will be to serve as | audio-visual coverage for City Council and Commission meetings and programs, | with additional services supporting the City’s public outreach, events, and | Tyb.TV channel programming. |
Proposal Pricing:
Please provide price per breakdown:
· Hourly Rate Per Service (Start to Finish)
· Monthly Retainer Amount
Article 7 – Attachments to this RFP The following documents are attached to and made a condition of this RFP:
A. W-9 B. Occupational Tax Certificate C. Certificate of Insurance D. Electronic Copy of RFP E. Contractor Affidavit F. Subcontractor Affidavit G. Save Affidavit H. Vendor Information I. Debarment Certification J. Documentation of References and Experience K. Completed & Signed Proposal Form Article 8 – Proposal Submittal This Proposal Submitted by:
Company Name
Name/Title (typed or printed)
Address
City/State/Zip Code
Phone Number
Signature
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