Trailer Mtd. Solar Powered Message Boards

The West Virginia Department of Administration Purchasing Division, specifically the West Virginia Division of Highways (WVDOH), is seeking bids for a centralized request for quote (CRFQ) to procure Full Matrix Trailer Mounted Solar Powered Message Boards, with a specific focus on the AMSIG CMST333 model or equivalent. The procurement is structured as an open-end contract for communication infrastructure equipment targeting Tucker County. The message boards must meet stringent technical specifications, including a sign face capable of displaying three lines of eight characters each, with characters a minimum of 18 inches tall and 12 inches wide, utilizing optically enhanced LED technology with a 30-degree visibility cone. Vendors must submit units that have been evaluated through the National Transportation Product Evaluation Program (NTPEP), manufactured after January 1, 2024, and be new, unused units. The solicitation requires a comprehensive bid submission, including detailed pricing, technical specifications, and vendor information. Key procurement dates include a mandatory pre-bid meeting on August 12, 2025, at 10:00 AM, technical questions due by August 20, 2025, at 10:00 AM, and the final bid submission deadline of September 2, 2025, at 1:30 PM. The contract mandates delivery within 90 working days after order receipt, with a completed pilot model required within 60 working days after purchase agreement.

The procurement appears to provide opportunities for various business types, including potential preferences for small, women-owned, and minority-owned businesses. While no specific set-aside designations are explicitly outlined, vendors must be properly registered with the West Virginia Purchasing Division and comply with state regulations. The contract requires vendors to maintain comprehensive insurance coverage, including $1,000,000 in Commercial General Liability and Automobile Liability Insurance. Vendors must also provide operator and mechanic training, preventative maintenance procedures, and detailed documentation. Although no specific award value is listed, the solicitation suggests this is a master agreement with potential future ordering flexibility. The contract will be awarded to the vendor providing the lowest overall total cost, with the bid receiving location set at the Department of Administration Purchasing Division in Charleston, West Virginia. Shipping and invoicing will be handled through the Division of Highways Equipment Division in Buckhannon, West Virginia. The message boards must include solar panel power generation, battery backup capabilities, and meet specific communication, trailer, and operational standards set by the WVDOH, with a minimum one-year warranty covering parts and labor.