CRFQ DOT2600000007 Inst to Vendors.pdf

This document is a solicitation for bids issued by the West Virginia Department of Administration, Purchasing Division for the WVDOH (West Virginia Department of Highways) Equipment Division. The solicitation (CRFQ 0803 DOT26000007) is for a mandatory pre-bid meeting scheduled on August 12, 2025, at 10:00 am at 83 Brushy Fork Rd. Crossing in Buckhannon, WV, with a bid opening date of September 2, 2025, at 1:30 pm. Vendors must submit questions by August 20, 2025, by 10:00 am, and bids can be submitted electronically through wvOASIS or in paper form delivered to the Purchasing Division.

The solicitation includes several key provisions for vendors, such as mandatory attendance at the pre-bid meeting, strict communication guidelines, and specific submission requirements. Vendors must be properly registered with the West Virginia Purchasing Division and may be eligible for preferences, including those for small, women-owned, or minority-owned businesses. The document outlines various administrative requirements, including the need for vendors to provide complete and accurate information, acknowledge potential addendums, and comply with state regulations regarding bid submissions, communication limitations, and electronic file access restrictions.