Traffic Signal Loop Installation

The City of Charlotte, North Carolina, in Mecklenburg County, is soliciting proposals for Traffic Signal Loop Installation and Maintenance services through Request for Proposals (RFP) 269.2026.209, with proposals due by May 21, 2026, at 3:00 p.m. via the Bonfire e-Procurement Portal. The scope of work includes mobilization and traffic control, unpaved trenching for 2-inch schedule 80 pipe (1,000 linear feet), installation of 25 junction boxes (13" x 24" x 12"), inductive loop sawcutting (4,000 linear feet), lead-in cable installation consisting of two-pair cable (3,000 linear feet), and adjustment or relocation of 25 existing pull boxes and 15 existing conduits. The qualified contractor must obtain all necessary permits and licenses, employ qualified and licensed personnel, maintain a one-year warranty on workmanship and materials, ensure proper site restoration and cleanup, and comply with OSHA, environmental regulations, and the Work Area Traffic Control Handbook (WATCH). A non-mandatory pre-proposal conference will be held on May 13, 2026, at 1:00 p.m. via Microsoft Teams, with written questions due by May 8, 2026, at 3:00 p.m. (prior to the conference) or by May 15, 2026, at 3:00 p.m. (after the conference). Proposals will be evaluated on three criteria: Qualifications, Experience, and Approach (45 points), which includes years of experience, personnel qualifications, financial stability, safety records, and equipment adequacy; Cost Effectiveness and Value (45 points), based on total estimated annual cost using unit prices and estimated quantities; and Acceptance of the Terms of the Contract (10 points).

The City has established a goal waiver for this procurement but strongly encourages participation of City-certified minority-owned, women-owned, and small business enterprises (MWSBEs) whenever possible; however, no set-aside percentages are mandated for this opportunity. All proposers must register with the City's vendor registration system and remain in good standing with the North Carolina Secretary of State at the time of submission. There is no identified incumbent contractor or existing contract noted in the solicitation documents. Subcontractors and suppliers must be registered with the City of Charlotte's vendor database, and proposers must submit detailed information regarding subcontractor and supplier utilization on the CBI Form 3 (Subcontractor/Supplier Utilization Commitment), with separate Letters of Intent (CBI Form 4) required for each minority or women-owned business enterprise within three business days of the City's request. The successful contractor must submit payment records to InclusionCLT detailing amounts paid to all subconsultants and suppliers as a condition of payment, and the contractor shall assume all responsibility for performance with the City retaining approval rights over all subcontractors. The price schedule template provided lists approximately 8,040 units of work across seven line items, but no specific contract value or budget range is disclosed in the available solicitation documents.