Title and Escrow Services

The City of Phoenix Finance Department, Central Procurement Division is issuing a Request for Proposal for Title and Escrow Services to support municipal property acquisitions, conveyances, and dispositions. The solicitation was released on March 24, 2026, with a non-mandatory pre-offer conference scheduled for April 1, 2026, written inquiries due by April 8, 2026, and sealed proposals due by April 22, 2026 at 2:00 p.m. The resulting five-year contract will commence on or about December 1, 2026, contingent upon City Council award and execution by the City Clerk's department in accordance with Phoenix City Code requirements. The City seeks qualified contractors to provide comprehensive title and escrow services, including title reporting (Classes A, B, and C), escrow agency functions, title insurance policy issuance, and related transaction support. Offerors must demonstrate a minimum of five years of professional experience in Arizona title and escrow services and possess current Title Agent, Escrow Agent, and Escrow Agent-in-Charge licenses from the Arizona Department of Insurance and Financial Institutions. Evaluation criteria consist of capacity (330 points), method of approach (250 points), qualifications and experience (220 points), and pricing (200 points), for a total of 1,000 points. Contractors must maintain professional liability insurance with limits of $1,000,000 per claim and $1,000,000 aggregate, as well as commercial general liability, workers' compensation, and automobile liability coverage, with all prices submitted as firm and fixed for the initial two years, permitting annual price increases thereafter upon written submission with 60 days' notice and supporting documentation.

The City intends to award contracts to multiple firms to supplement internal staff capacity, and all offerors must be registered in both the City's Procurement Portal and procurePHX Self-Registration System prior to contract execution. The contract is subject to federal compliance requirements including Disadvantaged Business Enterprise (DBE) compliance under 49 C.F.R. Part 26, debarment and suspension certification for contracts exceeding $25,000, lobbying certification for contracts exceeding $100,000, tax liability certification, drug-free workplace compliance, and civil rights protections under Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Airport and Airway Improvement Act of 1982. Additional mandatory compliance requirements include Immigration Reform and Control Act compliance with E-Verify verification, Arizona legal worker requirements under A.R.S. 23-214(A), and City of Phoenix Equal Employment Opportunity requirements under Phoenix City Code Chapter 18 Article V. No incumbent vendors or current contractors are identified in the solicitation materials. The procurement materials do not specify an overall contract award value or budget range; however, the contract structure allows for multiple awards to support the City's internal capacity while maintaining competitive pricing through firm and fixed rates for the initial contract period.