Aviation_Only_-_Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form associated with the City of Phoenix Aviation Department's Title and Escrow Services contract opportunity. The form serves as a mandatory disclosure document for all parties receiving sensitive security information protected under 49 C.F.R. Parts 15 and 1520 in connection with the Title and Escrow Services solicitation. The City of Phoenix Finance Department, Central Procurement Division released the Request for Proposal on March 24, 2026, with a non-mandatory pre-offer conference scheduled for April 1, 2026, written inquiries due by April 8, 2026, and sealed proposals due by April 22, 2026 at 2:00 p.m. The resulting five-year contract will commence on or about December 1, 2026, contingent upon City Council award and execution by the City Clerk's department. The solicitation seeks qualified contractors to provide comprehensive title and escrow services, including title reporting (Classes A, B, and C), escrow agency functions, and title insurance policy issuance to support municipal property acquisitions, conveyances, and dispositions.

Offerors must demonstrate a minimum of five years of professional experience in Arizona title and escrow services and possess current Title Agent, Escrow Agent, and Escrow Agent-in-Charge licenses from the Arizona Department of Insurance and Financial Institutions. Evaluation criteria consist of capacity (330 points), method of approach (250 points), qualifications and experience (220 points), and pricing (200 points), for a total of 1,000 points. Contractors must maintain professional liability insurance with limits of $1,000,000 per claim and $1,000,000 aggregate, along with commercial general liability, workers' compensation, and automobile liability coverage. All prices must be submitted as firm and fixed for the initial two years, with annual price increases permitted thereafter upon written submission with 60 days' notice and supporting documentation. The City intends to award contracts to multiple firms to supplement internal staff capacity. All offerors must register in both the City's Procurement Portal and procurePHX Self-Registration System prior to contract execution and comply with federal requirements including DBE compliance under 49 C.F.R. Part 26, E-Verify verification, Arizona legal worker requirements, and civil rights protections.