Tire Recapping and Repair Services

The City of Philadelphia is soliciting competitive bids for Tire Recapping and Repair Services (Bid B2626718) to support the Department of Fleet Services and various city agencies and departments. The solicitation encompasses three primary service categories: Section A covers emergency road and over-the-road (OTR) services with a maximum 45-minute dispatch time, including labor at regular, overtime, and holiday rates plus parts and supplies; Section B addresses tire recapping and repair services along with the outright purchase of tire caps and casings in specified sizes for trucks, loaders, and earthmover equipment; and Section C involves tire scrapping and recycling services for heavy truck tires, loader tires, car tires, and light truck tires. Vendors must possess a minimum of five years of experience in tire recapping and repair services, maintain proper equipment and facilities within 50 miles of Philadelphia for certain services, obtain authorization from tire manufacturers including Bandag, Goodyear, or Michelin, and carry current insurance coverage including workers' compensation at statutory limits and general liability insurance of $1,000,000 per occurrence. The contract runs from June 1, 2026, to May 31, 2027, with options for the City to renew for up to four additional one-year periods plus potential three-month extension periods at the City's discretion. All quotes must be submitted electronically through PHLContracts no later than 10:30 AM on April 29, 2026, with the virtual bid opening conducted via Zoom (Meeting ID: 879 3438 3610, Passcode: 870845), and no quotes will be accepted after the bid opening deadline. Award will be made to the lowest responsive and responsible seller, with potential for multiple sellers to be awarded on a primary and secondary basis.

The City of Philadelphia offers a Local Business Entity (LBE) preference of ten percent for bids valued at one million dollars or less, and five percent for all other quotes, requiring LBE-certified vendors to maintain current certification and perform at least 51 percent of the work within Philadelphia's geographic limits while maintaining a majority of inventory or equipment within the City. All bidders must enroll in the City's Annual Bid Security Program by paying a non-refundable $100 annual fee and a non-refundable $25 bid processing fee per quote submission, with a $25 performance security fee required upon award. The solicitation documents do not identify any incumbent vendors or current contractors. The estimated total contract expenditure for the initial one-year period is $86,160.77, with the total extended bid amount across all sections at $67,000. Vendors must comply with the City of Philadelphia's Chapter 17-1300 minimum wage and benefits standards, providing employees with tiered minimum wage rates (currently $15.00 per hour for contracts effective July 1, 2023, and thereafter) and health benefits as specified. Non-compliance with wage and benefits requirements may result in suspension from City financial assistance and future contract bidding for up to three years, while failure to meet LBE performance commitments can result in liquidated damages equal to ten percent of the total awarded contract amount and debarment for up to three years.