Tenant File Review IFB

The Illinois Housing Development Authority (IHDA) is seeking a vendor to perform tenant file reviews for occupied units in its portfolio of affordable multifamily rental housing developments throughout the state. The selected vendor will be responsible for planning, conducting, tracking, and reporting on these tenant file reviews on an initial and ongoing basis to ensure compliance with applicable Federal and State program/funding source rules, which include bonds, tax credits, grants, and loans. The portfolio currently consists of 100,941 units across 1,899 properties. The initial contract term is three (3) years, with IHDA having the option to renew for two (2) additional one (1) year terms. The scope of work involves examining tenant files for compliance with program requirements such as tenant eligibility, income limits, lease terms, inspections, and certification/recertification activities. Responses must be submitted electronically through the BidBuy platform, with no paper submissions accepted. There is a pre-bid conference scheduled for April 24th, 2023, and the bid submission deadline is May 15, 2023, but no award date is specified.

This solicitation includes a 1% Business Enterprise Program (BEP) goal for Minority, Women, and Persons with Disabilities participation, but no Veteran Small Business (VSB) goal. The total contract value shall not exceed a maximum amount to be determined by the State prior to execution. Two BEP/VOSB certified vendors, DMAR Consulting LLC and CP2 LLC, have submitted responses to the IFB. There is no incumbent vendor, as this is a new solicitation. The pricing terms, set-asides, and funding sources are not specified in the provided information.