Appendix 3.docx

For RS, HOME, TEB, AMB, CL, F

80/20, HTF, HPP, FAF, ERP, TFB

Property Name: ______________________________ Development No: ______________________________ Date: ______________________________ For all programs EXCEPT Mod Rehab & Section 8 Revised 12/27/2022

Tenant File Review Worksheet

Instructions: Review the appropriate number of tenant files and complete this worksheet for each file reviewed. Indicate by marking the appropriate box (Yes, No, or N/A) related to information available in the tenant file. For move-out and applicant rejections files, reviewer should only complete the pertinent section. Utilize Most Restrictive Worksheet and Income/Rent Limits for the applicable county based on the effective date of the TIC.

Name of Reviewer:

Type of Review:

|_| Applicant Rejection |_| Initial/Move-In Certification |_| Tenant Move-Out |_| Recertification

Funding Involved (check all that apply for the unit):

|_| HOME |_| NHTF |_| LIHTC |_| IAHTC |_| CDBG |_| NSP

HOME Project Completion Date:

Effective date of certification reviewed:

Effective date of lease reviewed:

Family Name:

Unit Number:

Move-In Date: Move-Out Date:

Bedroom Size: |_| 0 Bedroom |_| 1 Bedroom |_| 2 Bedroom |_| 3 Bedroom |_| 4 Bedroom |_| 5 or more Bedrooms

A. APPLICATION PACKAGE (INITIAL/MOVE-IN REVIEW ONLY) Comments

3. Number of occupants in unit? ______

4. Age Remote Review: Refer to application Onsite Review: Review verifications

5. Criminal, Credit, and Sex offender registration as disclosed in Tenant Selection Plan?

List in comments.

B. LEASE Comments

1. Remote Review: Is the current lease signed by the owner/agent, head, spouse, co-head, and all other adult members of the household?

Onsite review: Is the original and current 3 leases/lease amendments signed by the owner/agent, head, spouse, co-head, and all adult members of the household?

(HOME, NHTF, NSP and LIHTC ONLY)

2. Violence against Women Act Form – Is form HUD 91067 Lease Addendum (or applicable form) signed/dated by all adult household members and attached to each lease?

(HOME & NHTF ONLY)

3. Is the Rider to Apartment Lease – HOME & NHTF Programs signed/dated by all adult household members and attached to each lease or included in the lease?

(LIHTC ONLY)

4. Is the LIHTC Unit Agreement signed/dated by all adult household members and attached to each lease or included in the lease?

(HOME, NHTF and CDBG)

5. Is the lead-based paint acknowledgement in the file?

(N/A for properties-built post 1978)

6. If security deposits are required, is it correct?

If required, enter amount here:

7. Per Owner’s Policies, if a pet deposit is required, was it correct? (See pet policy for required amount) If required, enter amount here:

9. Remote Review: Is the Annual Decent, Safe, and Sanitary inspection documented in the file, and signed by both tenant and owner/agent?

Onsite: Review the last 3 years.

Comments

C. CERTIFICATION/RECERTIFICATION ACTIVITIES

1. Remote Review: Is the TIC signed and dated by the appropriate parties?

Onsite Review: Is the original TIC and current 3 years in the file and signed and dated by the appropriate parties?

4. Per the TIC, what are the number of occupants in unit?

8. Were recertifications completed on time?

Effective Date:

Signature Date:

(HOME and LIHTC ONLY)

9. Student Status Verification (If property has both HOME & LIHTC, separate certifications must be present.)

a. applies to each resident over 18 for HOME, entire household for LIHTC.

b. N/A for Illinois Affordable Housing Tax Credits (State Tax Credits) & NHTF.

10. With the most recent certification or recertification, did the household certify whether or not they disposed of assets for less than fair market value during the past two years?

All reported income and assets verified and calculated correctly?

11. Wages *HOME requires 2 mos. consecutive paystubs *LIHTC requires 4-6 consecutive paystubs

12. Social Security Benefits/Pension

13. Welfare/Public Assistance/TANF

14. Other income

15. Actual Income from Assets

16. Imputed income when assets are greater than $5,000?

Enter applicable rent limits:

Max HOME Rent Limits:

Max NHTF Rent Limits:

Max LIHTC Rent Limits:

Max IAHTC Rent Limits:

Max CDBG Rent Limits:

Max NSP Rent Limits:

|_| 50% |_| 60% |_| Other %____:

Maximum Income Limit at MI:

Utility Allowance (UA from current rent schedule or current back-up documentation):

Household Income at MI:

Rental Assistance (if applicable):

LIHTC Recert Only Current Income Limit X 140%:

TOTAL RENT (GROSS*):

Maximum Income Limit at Recert:

MOST RESTRICTIVE MAXIMUM ALLOWABLE RENT FOR THIS UNIT:

Qualified HOME unit: |_| Yes |_| No

*TBRA subsidy MUST be included in the HOME gross rent.

*PBRA for Low HOME units: subsidy is NOT included in gross rent.

*PBRA for High HOME units; subsidy MUST be included in gross rent.

17. Was the correct unit rent used for rent determination?

18. Were the correct income limits used to determine eligibility?

(HOME Only)

19. At recertification, if a Low HOME household’s income increases above 50% AMI, but remains less that the 80% AMI, was the correct process applied?

(HOME Only)

20. At recertification, if a Low or High HOME HH income increased to exceed the 80% AMI limit, was the correct process applied?

21. Was household income eligible at move-in?

(This question applies only to an initial/move-in file review.)

D. MOVE-OUT FILE REVIEW ONLY Comments

4. Was the security deposit disposition letter including an itemized list of the damages and charges, along with documentation (e.g., work orders, invoices, etc.) mailed within 30 days after move-out?

(Review written correspondence)

E. APPLICANT REJECTION REVIEW ONLY Comments