Swimming Pool Maintenance, Cleaning, And Repair (O&M) Services

The City of Alexandria, Virginia is requesting bids for swimming pool maintenance, cleaning, repair, and operations and maintenance services under ITB 2031, with proposals due November 19, 2026 at 4:00 PM EST and a virtual bid opening through Microsoft Teams via the City's Bonfire procurement portal. This is a Living Wage Contract. The City will award to the lowest responsive and responsible bidder, provided the bid is reasonable and award is in the City's best interest.

The scope covers seven active pools spanning approximately 1.29 million gallons combined: Rixse Pool (indoor, 303,556 gallons), Minnie Howard Competition Pool (indoor, 413,476 gallons), Minnie Howard Training Pool (indoor, 35,263 gallons), Warwick Pool (outdoor, 122,000 gallons), Municipal Old Town Pool (outdoor, 239,839 gallons), Municipal Old Town Training Pool (outdoor, 14,180 gallons), and Memorial Pool (outdoor, 60,000 gallons). Work includes opening and closing, cleaning, repairs, whitecoating with marblelite plaster, filtration system maintenance, chemical treatment and testing, debris removal, acid cleaning, plumbing winterization, hazmat permitting, and operational training. Pool opening for seasonal outdoor pools must be completed by May 10; winterization is required by Indigenous Peoples' Day. Year-round facilities operate daily; outdoor pools typically operate late May through mid-September. The contractor must provide all labor, supervision, equipment, tools, parts, and materials per manufacturer specifications and applicable standards including ANSI and the International Swimming Pool and Spa Code. Compliance with the City's Living Wage ordinance is mandatory.

Bidders must submit a minimum of three references documenting prior work of similar size and scope, with current contact information. Subcontractor lists identifying SWaM/DBE designations and work percentages are required. The contract term is one year from award with renewal options of up to four successive one-year periods at the City's sole discretion, with price adjustments limited to changes in the Baltimore-Washington DC-MD-VA-WV Consumer Price Index. Contractors must hold Virginia licensing and Alexandria business licenses. Questions are due October 23, 2026 at 5:00 PM EST; City responses are due November 5, 2026 at 5:00 PM EST. Non-mandatory site visits are available by appointment. Hashim Taylor (Director, Department of Recreation, Parks and Cultural Activities) is the Contracting Officer's Representative; Tamika Coleman (Acting Deputy Director) is the Contracting Officer's Technical Representative.