11-Part A - ITB Solicitation General Information.docx

City of Alexandria Invitation to Bid

ITB: SWIMMING POOL MAINTENANCE, CLEANING, AND REPAIR

(O&M) SERVICES

ITB No.: 2031 City of Alexandria, VA 100 N. Pitt Street, Suite 301 Alexandria, VA 22314

The Seal of the City of Alexandria may not be used on any materials in response to this Solicitation without written permission from the Purchasing Agent, or unless the requirements of this Solicitation specifically call for the Seal to be incorporated in the response.

Solicitation General Information

(O&M) SERVICES

Procurement Schedule

Final Date for Vendor Questions:

Question must be sent via email to Contract Specialist or through the EUNA Procurement site, by the listed date.

October 23, 2026

5:00 PM EST

5:00 PM EST

4:00 PM EST

The timeframes listed above apply to events related to the Solicitation and the City’s due diligence process. The activities with specific dates must be completed as indicated unless otherwise changed by the City by issuance of a written Amendment.

The Bid Opening meeting will be virtual. If you would like to attend the solicitation event, please go to the Microsoft Teams Webinar site to register here for the Bid Opening here.

A Bid Opening for ITB 2031 SWIMMING POOL MAINTENANCE, CLEANING, AND REPAIR (O&M) SERVICES | Join meeting in Teams | Microsoft Teams Part A - General Information Introduction The City of Alexandria, Virginia (the “City”) is an urban community of 15.75 square miles with a population of approximately 159,647. With its stable residential neighborhoods, its historic districts, and its proximity to Washington, D.C., the City continues to attract new residents, tourists, and businesses.

General Overview The City of Alexandria, Virginia (the “City”) issues this Invitation to Bid (“ITB”) to obtain sealed Bids from qualified and responsible Bidders for the swimming pool maintenance, cleaning, and repair (O&M) services identified in this Solicitation. The successful Bidder must furnish all labor, materials, equipment, supervision, and insurance necessary to perform the Scope of Work in strict accordance with the Contract Documents, and any technical specifications issued with this Solicitation.

Bid Opening The Bid Opening will be virtual. Anyone wishing to attend the solicitation event must go to the Purchasing Website to obtain a link:

https://alexandriava.bonfirehub.com/portal/?tab=openOpportunities

4. Contracting Officer’s Representative and Contracting Officer’s Technical Representative The Contracting Officer’s Representative (COR) and the Contracting Officer’s Technical Representative (COTR) are responsible for administration and technical coordination, as applicable. Neither the COR nor the COTR has authority to modify the Contract, issue Change Orders, or waive Contract requirements. All contractual changes must be authorized in writing by the Purchasing Agent.

The following individual is appointed as the authorized COR:

Hashim Taylor, Director Department of Recreation, Parks and Cultural Activities 1108 Jefferson Street Alexandria, VA 22314 Email: Hashim.Taylor@alexandriava.gov

The following individual is appointed as the authorized COTR:

Tamika Coleman, Acting Deputy Director Department of Recreation, Parks and Cultural Activities 1108 Jefferson Street Alexandria, VA 22314 Email: Tamika.Coleman@alexandriava.gov

The Contractor must contact the COTR to coordinate the schedule and placement of contracted /Work.

Faith–Based Organizations Nondiscrimination Pursuant to Virginia Code § 2.2-4343.1, the City of Alexandria does not discriminate against faith-based organizations in the solicitation, evaluation, award, or administration of contracts. A faith-based organization contracting with the City shall not discriminate against any recipient of goods, services, or disbursements on the basis of religion, religious belief, or refusal to actively participate in any religious practice, or on the basis of race, age, color, gender, sexual orientation, gender identity, national origin, or any other status protected by applicable law. If an individual objects to the religious character of a contracted provider, the City shall offer access to equivalent goods or services from an alternative provider.

Special Terms and Conditions are set forth in Part C, and General Terms and Conditions are set forth in Part D, which are incorporated by reference.

This s a Living Wage Contract Part A - General Information image1.png