SWC 242 Ground Maintenance Equipment/UTVs/ATVs
Closed State & local contract opportunity Posted
- Solicitation number
- Event 32110-13514
- State
- Tennessee
- Responses due
Opportunity facts
- Jurisdiction
Updated .
About this opportunity
The Tennessee Department of General Services is seeking competitive bids for Statewide Contract 242 (SWC 242), a multi-year procurement for ground maintenance equipment encompassing 12 categories of commercial-grade machinery. The contract covers utility terrain vehicles, walk-behind mowers, lawn tractors, zero-turn mowers, commercial front and wide area mowers, golf maintenance equipment, motorized handheld tools, sub-compact tractors, utility tractors, all-terrain vehicles, and golf carts. Eligible equipment includes alternative fuel models such as hybrid, electric, flex fuel, compressed natural gas, and liquefied petroleum gas variants. Vendors must provide percentage discounts off manufacturer catalog prices, with pricing to remain firm for 365 days and quarterly catalog updates permitted. The solicitation timeline includes a bid opening on November 13, 2024, at 9:00 AM CST, with responses due by January 10, 2025, at 4:00 PM CST. Evaluation criteria will consider the offered discount, dealer performance capability, specification conformity, and bid factor compliance. Bidders must be manufacturer-authorized dealers and provide detailed specifications for each equipment category, including brand names, model numbers, and MSRP.
The contract will be mandatory for Tennessee state agencies and optional for local governments, higher education institutions, and qualifying nonprofit organizations, including those contracting with the Department of Mental Health & Substance Abuse Services. The state encourages diversity business participation through the Governor's Office of Diversity Business Enterprise program, which includes opportunities for minority-owned, woman-owned, service-disabled veteran-owned, disabled-owned, and small businesses. Original equipment manufacturers (OEMs) are explicitly excluded from direct bidding. The contract has an estimated total value of $21 million, with historical spending of approximately $16.5 million from April 2020 to June 2024. The initial contract term will be 36 months, commencing April 1, 2025, with potential for two additional one-year renewals, not to exceed 60 months total. Dealers must maintain at least one full-service authorized dealership within Tennessee and provide comprehensive warranty coverage, pre-delivery inspections, and responsive customer service. Successful bidders will be awarded on a regional basis, with the potential to win multiple regions based on their ability to meet specifications and offer competitive discounts.
Opportunity text
4 versions
Update #4 · Latest ·
Invitation to Bid (ITB) For SWC 242 Ground Maintenance Equipment/UTVs/ATVs Event # 32110-13456-13514
Update #3 ·
The State of Tennessee is seeking to establish a statewide contract to establish a source or sources of supply for the acquisition of ground maintenance equipment for all state agencies, local governmental units within the geographic limits of the State of Tennessee, any private nonprofit institution of higher education chartered in Tennessee, and any corporation which is exempted from taxation under 26 U.S.C. Section 501(c) (3) as amended and which contracts with the Department of Mental Health & Substance Abuse Services to provide services to the public (T.C.A. 33-2-401 et seq.). Contract(s) resulting from this Invitation to Bid (ITB) shall be required use by state agencies and permissive use for all Local Governments, Private Non-Profit Institutions of Higher Education and Eligible Non-Profit Agencies.
Update #2 ·
This contract is to provide Ground Maintenance Equipment to all state agencies as needed. All items must meet the specifications as listed in the solicitation bid sheet. The total purchases of any goods or services under the Contract are not known. The State estimates the purchases during the Term shall be twenty-one million dollars ($21,000,000.00) ("Estimated Liability").
Update #1 ·
The Tennessee ground maintenance equipment contract covers a wide range of commercial grade small, midsize, and full-size mowers, lawn tractors, push and self-propelled mowers, zero turn mowers, front mowers, reel mowers, specialized golf course equipment, handheld equipment (such as trimmers, blowers, chain saws), sub-compact tractors, utility tractors, ATVs, golf carts, and UTVs. This includes hybrid, electric, flex fuel, compressed natural gas, and liquified petroleum gas equipment. The contract allows state agencies, local government, higher education, and certain nonprofits to purchase equipment through a statewide contract. The contract has 12 main categories of equipment with detailed specifications provided for each category.
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