Supply of Bulk Propane Fuel, Tanks, Related Goods and ServicesRelated Products and Services

The State of Oregon's Department of Administrative Services - State Procurement Services has issued an Invitation to Bid (ITB) No. S-10700-00012203 for the Supply of Bulk Propane Fuel, Tanks, Related Goods and Services across multiple Oregon counties, with Benton County being one of the jurisdictions included. The procurement covers propane supply for the years 2023 and 2024, with an estimated total usage of approximately 769,000 gallons across 14 districts spanning 36 counties. The solicitation involves a reverse auction procurement process where qualified bidders will submit electronic price proposals to compete for the lowest contract price, with the agency intending to award multiple price agreements. Bidders must meet specific requirements, including submitting various forms such as a Bidder Information and Certification Form, Certified Disadvantaged Business Outreach Plan, and Responsibility Determination Form. The key dates include a pre-bid conference on July 22, 2025, bid closing on August 1, 2025, a reverse auction event on August 13, 2025, and an anticipated price agreement execution on September 3, 2025. The contract will have an initial term of 4 years with options for three additional 2-year renewals, not to exceed a total of 10 years.

The procurement includes specific provisions for disadvantaged business participation, targeting minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses certified under Oregon Revised Statute (ORS) 200.055. Bidders must provide a Certified Disadvantaged Business Outreach Plan, detailing their approach to soliciting subcontracting opportunities for certified firms. The solicitation includes Oregon supplies and services preferences, with a 10% price reduction for goods fabricated or services performed entirely in Oregon. For price agreements exceeding $500,000 with 50 or more full-time workers, bidders must provide a Pay Equity Compliance Certificate. The contract includes a Vendor Collected Administrative Fee (VCAF) of two cents per gallon, to be submitted quarterly. While specific incumbent vendors are not mentioned, the historical spending suggests a significant program, with approximately $7 million spent over the previous four years. The procurement allows for pricing adjustments no more than once in a 12-month period, with the first adjustment not permitted prior to October 1, 2026, and subject to approval based on Producer Price Index and Consumer Price Index documentation.