ITB_12203_Attachment_D_Bid_Form_Final.REV.1~1.xlsx

Propane - Bid Locations (eRA)

YEARS: 2023 & 2024

TANKS and ACCESSORIES

ACCESSORIES REQUIRED PRICE COMMENTS

Regulations & Specifications State of Oregon propane tank regulations prioritize safety by dictating distances from buildings, property lines, and combustible materials, require proper ventilation and securing of tanks. Regulations also cover licensing for installers, periodic inspections, and appropriate usage and storage practices for propane tanks and cylinders.

In accordance with the statements above, the link below provides additional information and guidelines to the safe supply, handling and the dispensing of propane, tanks and accessories.

Oregon State Fire Marshal : Liquefied Petroleum Gas : Industry : State of Oregon

Silence of Specifications:

The apparent silence of Specifications and/or supplemental Specifications as to any detail or the apparent omission of a detailed description concerning any point shall be regarded as meaning only the best commercial practice is to prevail and only first quality materials and workmanship are to be used. However, if any omitted specification results in ambiguity to material characteristics of the Goods and subsequent inclusion is necessary to enable a reasonable person, in the particular industry to properly identify such characteristics, Contractor shall seek a formal request for change, Failure to make such a request is at Contractor’s risk and the Bidder awarded a Contract shall be required to provide Goods meeting the Agency's needs with regard to any omitted specification for which change should reasonably have been sought.

Licensing and Inspections:

Distance Requirements:

Storage and Usage:

Safety Practices:

Other Considerations:

IN ADDITION TO ABOVE:

Refer to TABS below Tilted: "LPG Oregon Revised Statutes" AND "LPG "Oregon Administrative Rules" https://www.oregon.gov/osfm/industry/pages/lpg.aspx LPG Oregon Revised Statutes

LIQUEFIED PETROLEUM GAS

480.410 Definition. As used in ORS 480.420 to 480.460, “LP gas” or “liquefied petroleum gas” means any liquid composed predominantly of any of the following hydrocarbons or mixtures of the same: Propane, propylene, butanes (normal butane or isobutane) and butylenes. [Amended by 1957 c.712 §1; 2009 c.790 §3]

480.430 Liquefied petroleum gas containers; certain uses prohibited. No person other than the owner of the container or receptacle and those authorized by the owner so to do, shall sell, fill, refill, deliver or permit to be delivered or used in any manner any liquefied petroleum gas container or receptacle for any gas or compound or for any other purpose. [Amended by 1965 c.602 §25]

480.440 Inspection of certain storage tanks; fee. The State Fire Marshal shall annually inspect an installation of storage tanks located at dealers’ plants. The State Fire Marshal may annually inspect an installation of tanks used for delivery purposes. The State Fire Marshal shall collect a fee of $100 for each plant inspection and $24 for each delivery unit inspection. [Amended by 1953 c.228 §4; 1957 c.712 §7; 1967 c.417 §30; 1973 c.832 §16; 1999 c.558 §2; 2003 c.652 §4]

Note: 480.445 was added to and made a part of 480.410 to 480.460 by legislative action but was not added to any smaller series therein. See Preface to Oregon Revised Statutes for further explanation.

480.460 Disposition of fees. All fees received by the State Fire Marshal under ORS 480.200 to 480.290 and 480.410 to 480.460 shall be paid by the State Fire Marshal to the State Treasurer monthly and shall constitute and be an appropriation to the Department of the State Fire Marshal available for the payment of salaries and expenses of deputies and clerical and other assistants of the State Fire Marshal. [Formerly part of 480.450; 1973 c.832 §18; 2021 c.539 §142]

LPG Oregon Administrative Rules

(1) The purpose of these rules is to implement the standards, policies and procedures for liquefied petroleum gas for the protection and safety of the public and persons using or handling liquefied petroleum gas, pursuant to the authority vested in the State Fire Marshal by ORS 476.030 and 480.320.

(2) The scope of these rules apply to the implementation of the statutes in ORS 480.410 through 480.460 relating to liquefied petroleum gas.

(3) These rules establish application, examination, reporting inspection criteria, and other requirements for liquefied petroleum gas.

OAR 837-030-0100 through 837-030-0280 are effective upon date of filing for adoption.

(1) For the purpose of these rules, the following definitions apply to OAR 837-030-0100 through 837-030-0280.

(2) Application means the forms required by the State Fire Marshal to be completed and submitted to the State Fire Marshal.

(3) Bulk Plant is a facility where the primary function is to store LP-Gas prior to further distribution. LP-Gas is received by cargo tank vehicle, railroad tank car, or pipeline, and then distributed by portable container (package) delivery, by cargo tank vehicle, or through gas piping.

(4) Company License means the same as an Installation License defined in OAR 837-030-0120(12).

(5) Company Representative means an individual who has passed the installation examination administered by the State Fire Marshal and represents the company at a specific site.

(6) Delivery Unit means any unit that is used to deliver or transport liquefied petroleum gas.

(7) Examination means a document designed to test an applicant's knowledge regarding liquefied petroleum gas, its properties, related equipment and applicable safety regulations.

(8) Fitter License in general means a license issued to an individual who performs LP-Gas container and container appurtenance installation or replacement, and or, performs work on liquefied petroleum fuel gas systems including but not limited to, LP-gas containers, plumbing and pipe fitting, gas venting, installs, repairs or remodels any piping or venting, installs or repairs, connects, or disconnects any liquefied petroleum gas appliance. The specific types of Fitter Licenses are:

(a) HVAC Fitter — Required for all individuals who install or perform LPG work on HVAC equipment, including hearth products; does not include piping up to the final shut off valve upstream of the equipment (see Master Fitter);

(b) IC Fitter (Internal Combustion) — Required for all individuals who work on LPG fuel systems of LPG powered internal combustion engines;

(c) Master Fitter — Required for all individuals who perform LPG fuel gas plumbing work including but not limited to, fitting or venting work, install or replace LP-Gas containers and container appurtenances, install, replace, repair or remodel any LP-Gas container, appliance, piping or venting. This license covers all areas of LPG work.

NOTE: Individuals licensed as a fitter prior to May 16, 2005, are considered a Master Fitter.

(9) Individual means one distinct, individual human being. It does not mean person.

(10) Installation means an LP-Gas container or containers set on a specific customer property with the intent of supplying fuel gas to utilization equipment. (See ORS 480.450(1)).

(11) Installer means, a licensed company who provides a licensed individual making the connection from an installation to a LP-Gas fuel gas system and who conducts required leak testing and ensures the installation and piping system are in compliance to applicable codes and standards.

(12) Installation License means a license issued to a company or business (hereinafter referred to as a Company License) that engages in or works at the business of installing LP-Gas containers and container appurtenances, installing extending, altering or repairing any liquefied petroleum fuel gas systems including but not limited to, gas appliances or piping, vent or flue connection pertaining to or in connection with liquefied petroleum gas installations. This includes the operation of delivery equipment on motorized vehicles.

(13) License means the official written permission granted by the State Fire Marshal for the purpose of working in the liquefied petroleum gas business.

(14) Liquefied Petroleum Gas means any liquid composed predominately of any of the following hydrocarbons or mixtures of the same: Propane, propylene, butanes (normal butane or isobutene) and butylenes.

(15) Person means one or more individuals, legal representatives, partnerships, joint ventures, associations, corporations (whether or not organized for profit), business trusts, or any organized group of persons and includes the state, state agencies, counties, municipal corporations, school districts and other public corporations or subdivisions.

(16) Truck Equipment Operator License means a license issued to an individual who operates liquefied petroleum gas delivery equipment installed on a motorized vehicle.

(1) The following National Fire Protection Association Standards (NFPA) are hereby adopted by reference and are the Standards on which the examinations referenced in these rules will be primarily based:

(a) NFPA 54 — National Fuel Gas Code; (2021 Edition); and

(b) NFPA 58 — Liquefied Petroleum Gas Code (2020 Edition).

(2) Whenever the following phrases or abbreviations appear in the above referenced standards, they mean the following:

(a) Authority Having Jurisdiction means the State Fire Marshal;

(b) National Electrical Code means the Oregon Electrical Specialty Code; and

(c) NFPA means the National Fire Protection Association.

(3) The State Fire Marshal has adopted the Oregon Fire Code, 2022 Edition for inspection and enforcement of liquefied petroleum gas installations pursuant to ORS 476.030(1) and 480.420(1). (Refer to OAR 837, division 40.)

(4) The State Fire Marshal recognizes the Oregon Building Codes Division inspection and enforcement authority on those portions of liquefied petroleum gas installations downstream of the first stage regulator. Depending on occupancy classification, these portions may be regulated under the Oregon Mechanical Specialty Code as adopted by OAR 918-440-0010 or the Oregon Residential Specialty Code as adopted by OAR 918-480-0005.

[Publications: Publications referenced are available from the agency.]

(1) A company license is required for any company engaged in the business of installing, extending, altering or repairing any liquefied petroleum fuel gas system including but not limited to gas appliances or piping, vent or flue connection pertaining to or in connection with liquefied petroleum gas installations, and includes the installation of LP-Gas containers, container appurtenances and the operation of delivery equipment on motorized vehicles.

(2) A fitter license is required for any individual performing the installation or replacement of LPG containers, container appurtenances and or performs work on LPG fuel gas systems including but not limited to liquefied petroleum gas fitting, venting, installation or repair or remodel to any piping or venting, installs or repairs, connects, or disconnects any liquefied petroleum gas appliance.

(3) A Truck Equipment Operator license is required for any individual who operates liquefied petroleum gas delivery equipment installed on a motorized vehicle.

(4) Any individual required to have a fitter or truck equipment operator license is also required to have an installation license unless the individual is an employee of an employer who has a company license.

(5) Company licenses are not transferable. When a company transfers ownership, the new company must complete the licensing process the same as any other new company.

(6) Fitter and truck equipment operator licensees may transfer from licensed company to licensed company without relicensing if the license has not expired.

(7) Company representatives may transfer their company representative status from licensed company to licensed company without re-testing if their existing license has not expired.

(1) Each company business or dealership location must obtain a separate company license.

(2) A separate company license is not needed for dispatch centers.

(3) Each location must have a company representative unique to that location.

(4) To qualify the company for a company license, an individual company representative at each location and unique to that location must pass an examination, as detailed in OAR 837-030-0190, and administered by the State Fire Marshal, with a score of 80 percent or more of the questions answered correctly.

(5) If the company representative transfers or resigns employment with the company, the company must notify the State Fire Marshal, in writing, within two weeks of the transfer or resignation.

(6) The new company representative must meet examination requirements within 60 calendar days of the last date of employment of the preceding company representative.

(7) Exceptions to this requirement for a company license are as follows:

(a) This rule does not apply to liquefied petroleum gas installations made in a manufactured dwelling or recreational vehicle when those installations are made during the construction of the manufactured dwelling or recreational vehicle.

(b) This rule does not apply to warranty work for liquefied petroleum gas installations in a manufactured dwelling or recreational vehicle so long as the work performed falls in the scope of the original manufacturer's warranty issued at the time the home or recreational vehicle was manufactured.

(c) This rule does not apply to a person who holds a valid journeyman plumber's certificate that was issued under ORS 693.060 or who is in an approved journeyman plumber apprenticeship established under ORS 660.

(1) Any individual performing liquefied petroleum gas fitting, venting, installation or repair must obtain a fitter license.

(2) To qualify for a fitter license, an individual must pass a written examination, as detailed in OAR 837-030-0190, and administered by the State Fire Marshal, with a score of 80 percent or more of the questions answered correctly.

(3) An individual may work under probationary status only as detailed in OAR 837-030-0180.

(4) A fitter may transfer their license to another company.

(5) The State Fire Marshal must be notified in writing within two weeks of employment by the new company that the fitter’s license is to be transferred.

(6) Exceptions to this requirement for a fitter license are as follows:

(a) This rule does not apply to individuals who perform liquefied petroleum gas installations made in a manufactured dwelling or recreational vehicle when those installations are made during the construction of the manufactured dwelling or recreational vehicle.

(b) This rule does not apply to individuals who perform warranty work for liquefied petroleum gas installations in a manufactured dwelling or recreational vehicle so long as the work performed falls in the scope of the original manufacturer's warranty issued at the time the home or recreational vehicle was manufactured.

(c) This rule does not apply to an individual who holds a valid journeyman plumber's certificate issued under ORS 693.060 or who is in an approved journeyman plumber apprenticeship established under ORS 660, when installing piping. If a journeyman plumber intends to install an LP gas container or make any connection to an LP gas container, the journeyman plumber must first obtain a fitter license through the State Fire Marshal.

(1) Any individual operating liquefied petroleum gas delivery equipment installed on a motorized vehicle must obtain a truck equipment operator license.

(2) To qualify for a truck equipment operator license, an individual must pass a written examination, as detailed in OAR 837-030-0190, and administered by the State Fire Marshal, with a score of 80 percent or more of the questions answered correctly.

(3) An individual may work under probationary status only as detailed in OAR 837-030-0180.

(4) A truck equipment operator may transfer their license to another company.

(5) The State Fire Marshal must be notified in writing within two weeks of employment by the new company that the truck equipment operator’s license is to be transferred.

(1) Individuals who desire to obtain a fitter or truck equipment operator license may work up to 60 days of on-the-job training.

(2) The 60 days of training consist of actual work days. (For the purposes of tracking an individual’s probationary status, work days are considered to be Monday through Friday unless the company submits documentation to the State Fire Marshal of another work schedule.)

(3) On-the-job training for fitters must be under the supervision of a licensed fitter.

(4) On-the-job training for truck equipment operators must be under the supervision of a licensed truck equipment operator.

(5) Individuals receiving on-the-job training must pass the written examination required under OAR 837-030-0190 and obtain the required license after not more than 60 days probationary period of on-the-job training.

(6) Any individual who exceeds the 60 days probationary status time, and has not yet obtained their fitter or truck equipment operator license, must immediately cease working as a fitter or truck equipment operator until such time as they have obtained the required license.

(1) Persons applying for installation (company), fitter or truck equipment operator licenses must pass a written examination, administered by the State Fire Marshal, with a score of 80 percent or more of the questions answered correctly on each applicable section of the examination.

(2) Examinations for fitter and truck equipment operator licenses assess the individual’s knowledge of liquefied petroleum gas, its properties, related equipment, and applicable codes, statutes and safety regulations.

(3) Examinations for the company representative assess the individual’s knowledge of applicable codes, statutes, safety regulations, Oregon Revised Statutes and Oregon Administrative Rules that regulate and govern liquefied petroleum gas.

(4) License types and combinations are:

(a) Company Representative;

(b) Master Fitter;

(c) Truck Equipment Operator;

(d) Company Representative, Fitter, Truck Equipment Operator Combination;

(e) Company Representative, Fitter Combination;

(f) Company Representative, Truck Equipment Operator Combination;

(g) Fitter, Truck Equipment Operator Combination;

(h) IC Fitter;

(i) HVAC Fitter;

(j) Company Representative, HVAC Fitter;

(k) Company Representative, IC Fitter.

(5) Examinations are open book and administered on-line by the State Fire Marshal. No individual person completing an examination can use any information other than the information referenced in these rules to complete the examination, nor can they use any other means to obtain a passing score on the examination.

(6) Examinations will be based primarily on the standards referenced in OAR 837-030-0130, ORS 480.410 through 480.460, 480.990, and OAR 837-030-0100 through 837-030-0280.

(7) All applications to take examination must be made on a form provided by the State Fire Marshal and must be accompanied by the fee required in ORS 480.434.

(8) Upon receipt of a properly completed application and fee, the State Fire Marshal will provide the applicant with instructions to access the on-line examination.

(9) If an applicant fails to complete the examination within 30 days of having access to the examination, or fails to pass the examination, the applicant must submit to the State Fire Marshal a new application and fee pursuant to ORS 480.434.

(10) License holders and persons previously licensed are not required to complete new examinations unless a period of two years or more has elapsed from the date of their last license expiration date.

(11) Examinations are automatically graded and results provided to the applicant upon completion of the examination.

(12) The State Fire Marshal reserves the right to disqualify an applicant's examination score for valid cause.

(1) All license applications must be on a form provided by the State Fire Marshal.

(2) License applications may not be submitted until the applicant has passed the appropriate qualifying examination.

(3) The completed application form must contain the following:

(a) Applicant's name;

(b) Type of license applied for;

(c) Name and address of the company;

(d) Signature of the company representative; and

(e) Company number assigned by the State Fire Marshal.

(4) Applications must be accompanied by the appropriate license fee.

(5) Upon approval of the application, a license will be issued to the company.

(6) Company licenses are valid for a period of one year from date of issue. Fitter and truck equipment operator licenses are valid for a period of two years from date of issue. If the examinee has not applied for and been issued a license within two years from the date of completion of the examination in which the passing score was received, the examination score will be invalid and the applicant must re-take and pass the examination.

(1) The State Fire Marshal may revoke, suspend, or refuse to issue or renew a license required under ORS 480.410 to 480.460. Any such revocation, suspension, or refusal to issue must be in conformance with ORS 183.310 to 183.550. Valid cause exists for the revocation, suspension, or refusal to issue a license when any of the following occur:

(a) The licensee or applicant deliberately falsifies an application for an examination or license;

(b) Has committed a violation of ORS 162.305;

(c) Has failed to comply with any provision of ORS 480.410 to 480.460;

(d) Has failed to comply with any provision of OAR 837-030-0100 through 837-030-0280;

(e) Has failed to maintain the status required under ORS 480.434; or

(f) Has violated any other provision of the liquefied petroleum gas statutes, administrative rules, or applicable fire and life safety standards.

(2) The period of denial, revocation or suspension may not exceed three (3) years if the circumstances of the licensee's or applicant's failure to comply with applicable laws and rules pertaining to liquefied petroleum gas presented a significant hazard or other public danger.

(3) Licenses are the property of the State Fire Marshal and must be surrendered upon request of the State Fire Marshal or a State Fire Marshal assistant.

(1) All licenses must be renewed on or before a date specified by the State Fire Marshal. This date will be 30 days after service of written notice by the State Fire Marshal and will be specified on the renewal application.

(2) License renewals must be made on a form provided by the State Fire Marshal and must be accompanied by the appropriate fees.

(3) Company license renewals are valid for a period of one year. Fitter or truck equipment operator licenses renewals are valid for a period of two years.

(4) Licenses not renewed by the specified date are subject to a late fee. The fees for the liquefied petroleum gas program are located in Oregon Revised Statute as follows: ORS 480.436 License fees; term of licenses; delinquency penalty.

(5) Licenses not renewed by their expiration date are invalid and the licensee must cease working until such time as licensing is brought current.

(1) Any company converting or manufacturing any vehicle or machinery to use liquefied petroleum gas for motor fuel must obtain the company and fitter licenses as required in OAR 837-030-0140.

(2) Any manufacture of vehicle or machinery, or any conversion of existing vehicle or machinery to use liquefied petroleum gas as motor fuel, must be in compliance with all applicable liquefied petroleum gas laws, rules and regulations.

(3) All equipment must be installed in accordance with these regulations and the applicable safety standards as adopted, unless written approval is otherwise granted by the State Fire Marshal.

(4) The State Fire Marshal or a State Fire Marshal assistant may make on-site inspections of manufacturing plants where liquefied petroleum gas motor fuel systems are being installed to ensure compliance with applicable safety standards.

(5) Any company manufacturing or converting vehicles or machinery to use liquefied petroleum gas as motor fuel may make application for plan approval of a model or prototype to the State Fire Marshal. The application and plans must include two complete sets of plans which show in detail:

(a) The location of all liquefied petroleum gas equipment including containers, fuel lines, carburetion system, vaporizers, and all pertinent equipment; and

(b) The name of the equipment manufacturer and model numbers when available;

(c) Sufficient information to permit the State Fire Marshal to determine compliance or noncompliance with fire and life safety regulations relating to the use of liquefied petroleum gas as motor fuel.

(6) Upon…