ITB_12203_Attachment_G_Reverse_Auction_Information.pdf
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- Attached to
- Supply of Bulk Propane Fuel, Tanks, Related Goods and ServicesRelated Products and Services
- Solicitation number
- S-10700-00012203
- Issued by
- Benton County, Oregon
About this file
This document is Attachment G for Invitation to Bid (ITB) No. S-10700-00012203, detailing the Reverse Auction process for a solicitation for Bulk Propane Fuel, Tanks, Related Goods and Services. The procurement will utilize an online Reverse Auction Event conducted by EasiBuy, LLC, where bidders will enter live pricing to determine final contract pricing. Eligible bidders must first submit un-priced sealed bids to the State Purchasing Commission (SPC) by the closing date, after which the SPC will review submissions and determine which bidders are responsive and responsible.
The Reverse Auction Event involves several key procedural steps, including EasiBuy contacting eligible bidders, preparing them for the online auction through system configuration and training, and conducting the electronic bidding process. During the event, each offer is binding, and the lowest offered price will complete the bid response. After the auction concludes, the Agency will evaluate each participating bidder's qualifications and final price to determine the most responsible and responsive bidder. EasiBuy and the Agency commit to providing administrative support to ensure the integrity of the Reverse Auction Event, with bids submitted by authorized representatives as designated in the Bidder Information and Certification Form.
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ITB No. S-10700-00012203 – Supply of Bulk Propane Fuel, Tanks, Related Goods and Services
ATTACHMENT G
REVERSE AUCTION Information
The online Reverse Auction Event will be conducted by EasiBuy, LLC. (“EasiBuy”). All bid prices will be entered “live” during the online Reverse Auction Event to determine final pricing.
REMINDER: UN-Priced Sealed Bids for ITB No. S-10700-00012203 must be received by the SPC on or before the Closing date and time listed on the Cover Page.
The SPC will review all unpriced Bids received on or before Closing and determine which Bidders are Responsive and Responsible. Those determined to be Responsive are eligible to participate in the online Reverse Auction Event. The SPC will provide written notice to Bidders deemed eligible to submit pricing through the online Reverse Auction Event. Bidders who are not eligible to submit pricing through the online Reverse Auction Event will also be notified.
REVERSE AUCTION GENERAL PROCEDURES
• Following notice of eligibility from the SPC to participate in the online Reverse Auction Event, EasiBuy will contact Bidders.
• EasiBuy will work with each eligible Bidder to prepare Bidders for the online Reverse Auction
Event. Preparation may include, but is not limited to, configuration of the auction computer system, testing of the Bidder interface, review and discussion of Reverse Auction Event procedures and other documentation, and training.
• EasiBuy will begin the online Reverse Auction Event through electronic notification to all qualified Bidders. Each offer made during the online Reverse Auction Event is binding and the lowest offered price completes the Bid response.
• Bids must be submitted by, or under the direction of, an authorized representative as designated in Attachment B, Bidder Information and Certification Form.
• The online Reverse Auction Event will conclude at either the scheduled stop time or at the time all extensions are completed, whichever is later. Specific procedures on time extension explained, reviewed and discussed with all qualified Bidders.
• After the conclusion of the online Reverse Auction Event, the “Agency” will consider each participating Bidder’s qualifications summary and final price offered to determine the Responsible Bidder(s) submitting the lowest Responsive Bid(s)
The Agency and EasiBuy will provide all participating Bidders the necessary administrative support to ensure the integrity of the Reverse Auction Event is not compromised.
File details come from the government source that posted it. Updated .