Student identification cards, printers, & supplies

Scottsdale Unified School District #48 in Maricopa County, Arizona, is soliciting competitive bids through Invitation for Bid (IFB) #27000 for a comprehensive student identification card system, including printers, supplies, software, and implementation services. The District seeks a qualified vendor to provide 29 Evolis Primacy 2 Simplex Expert Printers, design and produce approximately 16,000 fully preprinted ID cards by July 20, 2026, supply 10,000 blank replacement cards and 10,000 additional preprinted cards for future use, deliver 30,000 lanyards and 30,000 card holders, and supply approximately 100 OEM Evolis-compatible printer ribbons. The system must support 29 to 40 unique ID card designs varying by school, grade level, and employee category, with one revision cycle per design annually included at no additional cost. The solution must integrate bidirectionally with the District's Student Information System, Zonar transportation system, and Transfinder, comply with FERPA and all applicable student data privacy laws, and include initial staff training and ongoing technical support during business hours. Offerors must provide a minimum of three references from school districts similar in scope and size, submit firm pricing for the entire contract term with indication of whether pricing applies to optional renewal years or if an escalation clause will apply, and maintain comprehensive general liability insurance of at least $2,000,000 per occurrence and $5,000,000 aggregate. Written questions must be submitted by April 7, 2026, at 1:00 PM Arizona Time, with bids due electronically through the Bonfire Procurement Portal on April 15, 2026, at 1:00 PM Arizona Time. Contract award is anticipated at a June 2026 Governing Board meeting, with the initial contract term commencing July 1, 2026, and concluding June 30, 2027, with four optional one-year renewal periods available through June 30, 2031. Bids will be evaluated first for conformance with technical requirements, then for pricing and product specifications, with contract award based on the apparent low responsive and responsible bidder.

No set-aside designations or restrictions on organization types responding to this procurement are specified in the solicitation documents. However, all bidders must comply with federal immigration laws through E-Verify, the Export Administration Act, Israel Boycott Divestment Sanctions law, and various Arizona Revised Statutes regarding non-discrimination and equal opportunity requirements. Bidders must certify that neither they nor their principals are debarred or suspended from federal contracts and must provide completed W-9 forms and New Vendor Forms for District registration. The solicitation does not identify any incumbent vendors or current contractors. The District has not provided specific budget ranges or award values; rather, the District reserves the right to make single or multiple awards based on what it determines to be advantageous and operates the contract on an as-needed basis with no guaranteed volume commitments. The contract is conditioned upon fund availability and approval from the Arizona Department of Education, Division of School Facilities. All bids must be complete, with partial offers not considered for award, and the District reserves the right to request clarifications from offerors and to cancel the solicitation entirely if deemed in its best interest.