Spring nursery moorefield addendum #1

The State of West Virginia Purchasing Division, acting on behalf of the Forestry Division, issued Request for Quotation (RFQ) ARFQ 0305 FOR1500000003 for the procurement of spring nursery stock for delivery to Moorefield in Harrison County. The solicitation, posted on March 19, 2015, with quotations due by March 26, 2015, at 3:00 p.m., seeks the supply and delivery of approximately 80 trees comprising 18 line items of various species including red maples, red oaks, sweet gums, tulip poplars, sycamores, sugar maples, pin oaks, white oaks, service berries, flowering dogwoods, eastern redbuds, Douglas firs, eastern hemlocks, and crabapples in specified container sizes and quantities. All trees must meet detailed specifications regarding container size, ball-and-burlap requirements, minimum heights ranging from 6 to 10 feet, and caliper specifications typically ranging from 1 to 1.5 inches. Delivery is required to the Forestry Division's receiving location at 60-C Industrial Park Road in Moorefield, West Virginia, with invoicing directed to the Forestry Division's accounting office at 1900 Kanawha Boulevard in Charleston, West Virginia. An addendum issued on March 19, 2015, clarified that bidders may substitute unavailable species provided substitutions remain within the same category, that no on-site equipment will be available for unloading ball-and-burlapped material, and that substitution responses should be submitted directly to Margaret A. Ingram at margaret.a.ingram@wv.gov or (304) 558-6709. All quoted items must meet or exceed specification requirements, with items exceeding minimum specifications acceptable for consideration.

Vendors responding to this procurement must comply with West Virginia's purchasing affidavit requirements under W. Va. Code 5A-3-10a, certifying that neither they nor related parties owe debts exceeding one thousand dollars in aggregate to the state or its political subdivisions, and that they are not in employer default status. Vendors may apply for resident vendor preference under West Virginia Code 5A-3-37, qualifying for 2.5% preference if they are individual residents with four years of continuous state residency or partnerships and corporations with principal places of business in West Virginia for four years, with additional 2.5% preference available for meeting employment thresholds and a 5% preference available when meeting both subdivision requirements simultaneously. Additional 3.5% preference is available for veteran-owned resident vendors, and non-resident small, women- and minority-owned businesses certified or expected to receive certification by the Purchasing Division may also apply for preference. The solicitation documents do not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration. No specific contract award value or budget range is provided in the solicitation documents; unit pricing for each of the 18 line items must be submitted by responding vendors, with the award to be made to the lowest responsive bidder meeting all technical and administrative requirements.