Sports Officiating and Referee Services

Closed State & local contract opportunity

Solicitation number
29-26
State
Florida
Responses due

Opportunity facts

Jurisdiction
UNSPSC codes
Show all 25
Point of contact

Updated .

About this opportunity

Written by GovTribe AI ·

The City of DeBary Parks and Recreation is requesting sealed proposals for sports officiating and referee services under RFP Bid 29-26, with proposals due July 29, 2026 at 2:00 PM EST. The City accepts bids from multiple contractors and does not require any single contractor to cover all sports programs offered.

The scope spans five lots: Youth Soccer (approximately 165 games per season), Youth Flag Football (200 games per season), Youth Basketball 3-on-3 Tournaments (60 games per season), Adult Basketball 3-on-3 Tournaments (1–2 annually), and Adult Kickball (119 games per season, fall and winter). Bidders may submit pricing for one lot, multiple lots, or all lots; awards may be made by individual lot, multiple lots, or in the best interest of the City. Pricing must be submitted on a per-game basis and include all labor, supervision, equipment, travel, overhead, profit, insurance, booking fees, training fees, and administrative costs. Contractors must schedule referees at least two weeks in advance, provide officials with current certifications, ensure referees arrive 15 minutes before games, conduct Level 2 background screenings for all youth sports officials (required every five years), and attend pre-season coaches and rules meetings.

The contract term is three years from award with two additional one-year renewal options available at the same prices, terms, and conditions upon mutual agreement. Contractors must maintain Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Business Auto Liability of $1,000,000 per accident, and Workers' Compensation coverage as required by Florida law.

Evaluation allocates 10 points for responsiveness and completeness, 30 points for qualifications and experience, 40 points for response to scope of work and capacity, and 20 points for pricing. Questions are due July 14, 2026. Evaluation is anticipated for July 30, 2026, with possible presentations on August 5 and City Council approval on August 19, 2026.

Opportunity text

As posted by the source.

This RFP intends to solicit sealed proposals from qualified Contractor(s) to provide Sports Officiating & Referee Services. The City of DeBary Parks and Recreation is accepting bids to provide officiating services for our Youth and Adult Sports Programs. Referee Associations and Assignors may provide referee fees for any of the sports program the City offers and does not have to have the ability to cover all sports listed as the City is accustomed to working with multiple assignors to cover all the programs.

Files

File Type Posted
2926___Scoring_Matrix_SheetFINAL.xlsx XLSX spreadsheet
RFP_2926_Notice_of_Intended_Decision_NOI.pdf PDF
2926__Sports_Officiating_Referee_Services_Tab_Sheet.xlsx XLSX spreadsheet
2926_Exhibit_GPrice_Submission_Sheet.xlsx XLSX spreadsheet
2926__Sports_Officiating__and_Referee_Services.pdf PDF

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