RFP_2926_Notice_of_Intended_Decision_NOI.pdf

This is a Notice of Intended Decision issued by the City of DeBary, Florida, Parks and Recreation Department for RFP 29-26 regarding Sports Officiating and Referee Services. The RFP solicited sealed proposals for officiating services across five sports lots: Youth Soccer (approximately 165 games per season), Youth Flag Football (200 games per season), Youth Basketball 3-on-3 Tournaments (60 games per season), Adult Basketball 3-on-3 Tournaments (1-2 annually), and Adult Kickball (119 games per season). Proposals were due July 29, 2026, at 2:00 PM EST, with evaluation anticipated for July 30, 2026, and City Council approval scheduled for August 19, 2026. The contract term spans three years from award with two additional one-year renewal options available at the same prices, terms, and conditions upon mutual agreement. The City announced its intent to award the solicitation to three firms: American Sports Officials Inc., Soccer Assigning Management LLC, and West Volusia Athletic Club.

Pricing was required on a per-game basis and must include all labor, supervision, equipment, travel, overhead, profit, insurance, booking fees, training fees, and administrative costs. The evaluation criteria allocated 10 points for responsiveness and completeness, 30 points for qualifications and experience, 40 points for response to scope of work and capacity, and 20 points for pricing. Contractors were required to maintain Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Business Auto Liability of $1,000,000 per accident, and Workers' Compensation coverage as required by Florida law. Additional requirements included scheduling referees at least two weeks in advance, providing officials with current certifications, ensuring referees arrive 15 minutes before games, conducting Level 2 background screenings for all youth sports officials every five years, and attending pre-season coaches and rules meetings. Protests must be filed within the time prescribed under Florida Statutes Section 120.57(3).