2926__Sports_Officiating_Referee_Services_Tab_Sheet.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- Sports Officiating and Referee Services
- Solicitation number
- 29-26
- Issued by
- Volusia County, Florida
About this file
This is a bid tabulation sheet for RFP 29-26 Sports Officiating and Referee Services issued by the City of DeBary Parks and Recreation in Florida. The RFP solicits proposals for officiating services across five sports lots: Youth Soccer (approximately 165 games per season), Youth Flag Football (200 games per season), Youth Basketball 3-on-3 Tournaments (60 games per season), Adult Basketball 3-on-3 Tournaments (1-2 annually), and Adult Kickball (119 games per season). Three contractors submitted proposals: American Sports Officials Inc, Soccer Assigning Management LLC, and West Volusia Athletic Club. Proposals were due July 29, 2026 at 2:00 PM EST. All three bidders submitted required documentation including Contractor Acknowledgement, Drug-free Workplace Certification, Debarment Certification, Byrd Anti-Lobbying Amendment Certification, Contractor Statutory Compliance Affidavit, Evidence of Experience and Financial Status, Excel Price Submission Sheets, Certificates of Insurance, IRS Form W-9, and SunBiz registrations. The contract term is three years from award with two additional one-year renewal options available at the same prices, terms, and conditions upon mutual agreement.
The tabulation sheet presents per-unit pricing for various service categories including single referee fees for different age divisions, multi-person referee crews, pre-season meeting attendance fees, assignor fees, and cancellation/travel fees. American Sports Officials Inc submitted bids for all five lots with pricing ranging from $30 to $140 per game depending on the service. Soccer Assigning Management LLC submitted bids for Lots 1 (Youth Soccer) and 4 (Adult Basketball) with prices ranging from $30 to $140. West Volusia Athletic Club submitted a bid only for Lot 5 (Adult Kickball) with pricing ranging from $0 to $100 per game. No incumbent contractor is identified in the document. The evaluation criteria allocated 10 points for responsiveness and completeness, 30 points for qualifications and experience, 40 points for response to scope of work and capacity, and 20 points for pricing. Evaluation was anticipated for July 30, 2026, with possible contractor presentations on August 5 and City Council approval on August 19, 2026.
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Other files
| File | Type | Posted |
|---|---|---|
| 2926___Scoring_Matrix_SheetFINAL.xlsx | XLSX spreadsheet | |
| RFP_2926_Notice_of_Intended_Decision_NOI.pdf | ||
| 2926_Exhibit_GPrice_Submission_Sheet.xlsx | XLSX spreadsheet | |
| 2926__Sports_Officiating__and_Referee_Services.pdf |
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Text version
Sheet1
| Bid Tabsheet |
| 29-26 - Sports Officiating & Referee Services |
| American Sports Officials Inc | Soccer Assigning Management LLC | West Volusia Athletic Club | ||||
| Request for Proposal Contractor Acknowledgement | X | X | X | |||
| Exhibit A - Drug-free Workplace Certification | X | X | X | |||
| Exhibit B - Certification Regarding Debarment | X | X | X | |||
| Exhibit C - Byrd Anti-Lobbying Amendment Certification | X | X | X | |||
| Exhibit D - Contractor Statutory Compliance Affidavit | X | X | X | |||
| Exhibit E - RFP 29-26 Major Subcontractors (If Applicable) | X-N/A | X | X-N/A | |||
| Exhibit F - RFP 29-26 Evidence of Experience and Financial Status | X | X | X | |||
| Exhibit G - RFP 29-26 Excel Price Submission Sheet | X | X | X | |||
| Certificate of Insurance | X | X | X | |||
| IRS Form W-9 | X | X | X | |||
| SunBiz | X | X | X | |||
| LOT # 1 Youth Soccer | ||||||
| Item | Description | Unit of Measure | Unit Price | Unit Price | Unit Price | |
| 1 | Single Referee Fee per Game for Tiny Mite and Pee Wee Divisions (6U and 8U) | Each Game | $ 40.00 | $ 30.00 | NO BID | |
| 2 | Single Referee Fee per Game for Older Youth | Each Game | $ 45.00 | $ 55.00 | NO BID | |
| 3 | Two Person Referee Crew per Game | Each Game | $ 90.00 | $ 70.00 | NO BID | |
| 4 | Three Person Referee Crew per Game | Each Game | $ 135.00 | $ 140.00 | NO BID | |
| 5 | Fee per Referee to Attend a Pre-Season Meeting | |||||
| (Up to 2 Hours Rules Meeting or Clinic) | Each Meeting | $ 40.00 | $ 30.00 | NO BID | ||
| 6 | Per Game Assignor Fee | Each Game | $ 12.00 | $ 10.00 | NO BID | |
| 7 | Cancellation/Travel Fee (If Referee has arrived on site and the games get cancelled) | Per Event Cancelation | $ 30.00 | $ 30.00 | NO BID | |
| LOT # 2 Youth Flag Football | ||||||
| 8 | Single Referee Fee per Game for Tiny Mite and Pee Wee Divisions (6U and 8U) | Each Game | $ 40.00 | NO BID | NO BID | |
| 9 | Single Referee Fee per Game for Older Youth | Each Game | $ 45.00 | NO BID | NO BID | |
| 10 | Two Person Referee Crew per Game | Each Game | $ 90.00 | NO BID | NO BID | |
| 11 | Three Person Referee Crew per Game | Each Game | $ 135.00 | NO BID | NO BID | |
| 12 | Fee per Referee to Attend a Pre-Season Meeting | |||||
| (Up to 2 Hours Rules Meeting or Clinic) | Each Meeting | $ 40.00 | NO BID | NO BID | ||
| 13 | Per Game Assignor Fee | Each Game | $ 12.00 | NO BID | NO BID | |
| 14 | Cancellation/Travel Fee (If Referee has arrived on site and the games get cancelled) | Per Event Cancelation | $ 30.00 | NO BID | NO BID | |
| LOT # 3 Youth Basketball | ||||||
| 15 | Single Referee Fee per Game for Tiny Mite and Pee Wee Divisions (6U and 8U) | Each Game | $ 40.00 | NO BID | NO BID | |
| 16 | Single Referee Fee per Game for Older Youth | Each Game | $ 45.00 | NO BID | NO BID | |
| 17 | Two Person Referee Crew per Game | Each Game | $ 90.00 | NO BID | NO BID | |
| 18 | Three Person Referee Crew per Game | Each Game | $ 135.00 | NO BID | NO BID | |
| 19 | Fee per Referee to Attend a Pre-Season Meeting | |||||
| (Up to 2 Hours Rules Meeting or Clinic) | Each Meeting | $ 40.00 | NO BID | NO BID | ||
| 20 | Per Game Assignor Fee | Each Game | $ 12.00 | NO BID | NO BID | |
| 21 | Cancellation/Travel Fee (If Referee has arrived on site and the games get cancelled) | Per Event Cancelation | $ 30.00 | NO BID | NO BID | |
| LOT # 4 Adult Basketball | ||||||
| Item | Description | Unit of Measure | Unit Price | Unit Price | Unit Price | |
| 22 | Single Referee Fee per Game for Adults | Each Game | $ 45.00 | NO BID | NO BID | |
| 23 | Two Person Referee Crew per Game | Each Game | $ 90.00 | NO BID | NO BID | |
| 24 | Three Person Referee Crew per Game | Each Game | $ 135.00 | NO BID | NO BID | |
| 25 | Fee per Referee to Attend a Pre-Season Meeting | |||||
| (Up to 2 Hours Rules Meeting or Clinic) | Each Meeting | $ 40.00 | NO BID | NO BID | ||
| 26 | Per Game Assignor Fee | Each Game | $ 12.00 | NO BID | NO BID | |
| 27 | Cancellation/Travel Fee (If Referee has arrived on site and the games get cancelled) | Per Event Cancelation | $ 30.00 | NO BID | NO BID | |
| LOT # 5 Adult Kickball | ||||||
| 28 | Single Referee Fee per Game for Adults | Each Game | $ 45.00 | NO BID | $ 50.00 | |
| 29 | Two Person Referee Crew per Game | Each Game | $ 90.00 | NO BID | $ 75.00 | |
| 30 | Three Person Referee Crew per Game | Each Game | $ 135.00 | NO BID | $ 100.00 | |
| 31 | Fee per Referee to Attend a Pre-Season Meeting | |||||
| (Up to 2 Hours Rules Meeting or Clinic) | Each Meeting | $ 40.00 | NO BID | $ 25.00 | ||
| 32 | Per Game Assignor Fee | Each Game | $ 12.00 | NO BID | $ - 0 | |
| 33 | Cancellation/Travel Fee (If Referee has arrived on site and the games get cancelled) | Per Event Cancelation | $ 30.00 | NO BID | $ 50.00 |
File details come from the government source that posted it. Updated .