Specialty Truck Body Repair and Maintenance Services

The City of Charlotte, North Carolina, is seeking a qualified equipment dealer and service provider through RFP 269-2026-154 for Specialty Truck Body Repair and Maintenance Services. The procurement covers comprehensive repair, replacement, maintenance, diagnostics, warranty work, and technical support for heavy vocational truck bodies within GVWR Classes 5 through 8. Specific vehicle types include hot patch units, combination sewer trucks, catch basin cleaners, jetting trucks and trailers, truck-mounted service bodies, cranes, bucket trucks, and concrete mixers. Service facilities must be located within a 100-mile radius of 829 Louise Avenue, Charlotte, NC 28204. The RFP includes a non-mandatory pre-proposal conference scheduled for January 6, 2026, at 2:00 p.m. via Microsoft Teams, with written questions accepted by January 2, 2026 (pre-conference) and January 12, 2026 (post-conference). Proposal submissions are due by 2:00 p.m. on January 20, 2026, through the City's Bonfire e-Procurement Portal, with anticipated City Council award on March 9, 2026, and services commencing April 1, 2026. Evaluation criteria will focus on qualifications, experience, cost-effectiveness, and acceptance of contract terms.

The City has issued a Goal Waiver for this contract, meaning no mandatory subcontracting goals apply, though participation of Charlotte Business Inclusion (CBI) certified Minority-owned, Women-owned, and Small Business Enterprises (MWSBEs) is strongly encouraged. Proposers must complete the MWSBE Utilization Form and list all M/W/SBEs certified with the City, with subcontractors and suppliers required to register in the City's vendor database. The contract includes a maximum payment cap of $3,000,000 and an initial three-year term with an option for one additional two-year renewal. Vendors must demonstrate 24-hour, seven-day-a-week emergency response capability, maintain appropriate insurance coverage, and comply with EPA, OSHA, state, and local regulations. The City reserves the right to award the contract to one or more vendors deemed in its best interest, with a focus on vendors capable of servicing specialized manufacturers such as Vacall, GapVax, Vac-Con, Godwin Pumps, Aquatech, Pro-Patch, Stepp Manufacturing, and others specific to vocational truck body maintenance.