SP26-OAT-Breath Alcohol Database-L01

The Massachusetts Department of State Police is procuring a comprehensive breath alcohol database software platform through a Request for Response (RFR # SP26-OAT-Breath Alcohol Database-L01) for Middlesex County and statewide deployment. The system must capture, manage, and store breath test instrument certification data, subject breath testing data, and Breath Test Operator (BTO) certification records, directly integrating with 404 Draeger Alcotest 9510 breath testing instruments currently deployed statewide and serving approximately 10,200 law enforcement BTOs. Key deliverables include elimination of reliance on smart cards and card readers for data decryption, cloud-based data backup capabilities, secure data transmission to the Registry of Motor Vehicles, integration with the electronic discovery portal, custom reporting for Operating Under the Influence (OUI) activities, and separate quality assurance and production environments. The vendor must provide training (administrative, end-user, and report-writing), ongoing technical support, system maintenance, and legacy data migration services. The initial contract duration is three years with four renewal options of up to one year each, for a maximum seven-year term, with an estimated contract commencement date in April 2026. The bid response deadline is March 27, 2026, at 3:00 PM EST, with bidders required to submit written questions through the COMMBUYS "Bid Q&A" portal by March 6, 2026, at 3:00 PM EST, and official answers published on or around March 13, 2026. Evaluation criteria allocate 50 points for fiscal terms and pricing (with the lowest bidder receiving full points), 50 points for scope of services and ability to meet RFR specifications, 20 points for bidder qualifications and company profile, 20 points for business references, 10 points for completeness of response, and 50 points weighted at 25 percent overall for supplier diversity commitment. Selected bidders may be required to participate in oral presentations, with bid evaluations and potential Best and Final Offer rounds estimated for April 2026.

The procurement is subject to the Supplier Diversity Program (SDP) with a mandatory minimum 1% commitment to certified diverse business partners, including Minority-Owned Business Enterprises (MBE), Women-Owned Business Enterprises (WBE), Veteran-Owned Business Enterprises (VOBE), Disability-Owned Business Enterprises (DOBE), LGBTBE, and nonprofit organizations, though no set-asides restrict participation to specific business types. All bidders must submit an SDP Plan Form identifying proposed diverse partners and commitment percentages, with higher commitments earning additional evaluation points, and contractors must submit quarterly spending reports within 45 days of each quarter's end to demonstrate compliance on a Massachusetts fiscal year basis (July 1 through June 30). The procurement is not subject to the Small Business Purchasing Program due to the estimated annual value exceeding $250,000, and no incumbent vendors are identified in the procurement documents. The existing Draeger Alcotest 9510 instruments and current reliance on smart card technology represent the baseline infrastructure requiring integration, with the vendor responsible for seamless migration of legacy data to the new platform. Anticipated expenditures are $300,000 to $350,000 for the first year, with smaller maintenance fees estimated for subsequent contract years, and the procurement is funded through National Highway Traffic Safety Administration (NHTSA) grants administered by the Massachusetts Office of Grants and Research (OGR). All responding vendors must maintain active COMMBUYS accounts, provide current certificates of liability insurance, complete all Commonwealth standard forms including W-9 tax certification and authorized signatory documentation, and comply with prompt payment discount requirements unless demonstrating undue hardship.