z. Amended_PDF_Estimated Procurement Calendar.pdf

This is an Amended Estimated Procurement Calendar for the Massachusetts Department of State Police's Request for Response (RFR # SP26-OAT-Breath Alcohol Database-L01) to procure a comprehensive breath alcohol database software platform for statewide deployment and Middlesex County. The procurement seeks a cloud-based system capable of capturing, managing, and storing breath test instrument certification data, subject breath testing data, and Breath Test Operator certification records, with direct integration to 404 Draeger Alcotest 9510 instruments and support for approximately 10,200 law enforcement users statewide. The solicitation was posted on COMMBUYS on January 30, 2026, with a bid release date of February 13, 2026. Bidders must submit written questions through the COMMBUYS "Bid Q&A" portal by March 6, 2026, at 3:00 PM EST, with official answers published on or around March 13, 2026. The deadline for quote and bid responses is April 3, 2026, at 3:00 PM EST. A bidder's conference may be held with dates to be announced if required. Oral presentations from selected bidders are estimated for a date to be announced if held. Bid evaluations, Best and Final Offer rounds if required, and notification of apparent successful bidders are all estimated for May 2026, with an estimated contract start date of May 2026. The contract term is three years with four renewal options of up to one year each, for a maximum seven-year term.

The procurement evaluation criteria allocate 50 points for fiscal terms and pricing, 50 points for scope of services and ability to meet specifications, 20 points for bidder qualifications and company profile, 20 points for business references, 10 points for completeness of response, and 50 points weighted at 25 percent overall for supplier diversity commitment. First-year anticipated expenditures range from $300,000 to $350,000, with smaller maintenance fees estimated for subsequent years; funding is provided through National Highway Traffic Safety Administration grants administered by the Massachusetts Office of Grants and Research. The procurement is subject to the Supplier Diversity Program with a mandatory minimum 1% commitment to certified diverse business partners, including Minority-Owned, Women-Owned, Veteran-Owned, Disability-Owned, LGBTBE, and nonprofit enterprises, with contractors required to submit quarterly spending reports within 45 days of each quarter's end. The procurement is not subject to the Small Business Purchasing Program due to estimated annual value exceeding $250,000, and no incumbent vendors are identified. All responding vendors must maintain active COMMBUYS accounts, provide current certificates of liability insurance, complete Commonwealth standard forms including W-9 tax certification and authorized signatory documentation, and comply with prompt payment discount requirements unless demonstrating undue hardship.