SP21-LABMAINT-L01 Lab Equipment Maintenance

The Commonwealth of Massachusetts, through the Department of State Police, is seeking bids for a statewide contract to provide preventive maintenance, service agreements, repairs, and calibrations for a wide range of laboratory equipment at multiple crime lab locations across the state. The contract, identified as SP21-LABMAINT-L01, covers equipment such as fume hoods, FTIR, GC/MS, LCMS, balances, pipettes, centrifuges, microscopes, incubators, autoclaves, and more. Bidders must demonstrate expertise and the ability to service the specified equipment and meet response time requirements, including a 4-hour phone response and 48-hour site visit. The contract term is 36 months, with two 3-year renewal options for a maximum total duration of 9 years. Pricing will be on a time and materials basis, with the option to establish maintenance agreements. Bidders are encouraged to offer prompt payment discounts, and the Supplier Diversity Program participation requirements apply.

The contract is structured as a "rolling enrollment" to establish and maintain a pool of pre-qualified contractors. Bidders must complete various forms, including a Supplier Diversity Program Plan Form, a Customer Reference Form, and an Environmental Preferable Products Form. The current incumbent provider is not identified, and the total contract value is estimated at $1 million over the life of the contract based on prior spending. Interested bidders must submit their proposals through the Commonwealth's COMMBUYS procurement platform.