Sole Source Notice of Approval - LeadsOnline

Marion County in Oregon is conducting a sole source procurement (SO1774-26) for the continuation and upgrade of the LeadsOnline database system with the addition of NightHawk software application services. The Marion County Sheriff's Office requires a secure database system that collects and analyzes transaction data from pawnshops, secondhand stores, scrap metal recyclers, and social media marketplaces including OfferUp and eBay for use in criminal investigations. LeadsOnline provides access to over 1.7 billion transaction records from more than 21,000 businesses across all 50 states and maintains connections to a network of over 6,000 law enforcement agencies. The procurement is justified as a sole source acquisition under Oregon Revised Statute 279B.075 and Marion County Procurement Code 20-0275, as LeadsOnline is the sole developer of this specialized system with proprietary technology protected under the United States Copyright Act and Lanham Act. The initial contract term is anticipated to be three years with automatic renewal options for successive one-year periods unless either party provides written notice of non-renewal. A Request for Information was released on January 27, 2026, with a response deadline of February 2, 2026, and the comment, question, and protest period expires February 18, 2026, at 4:00 PM Pacific Standard Time. Interested parties must submit any protests or comments through the Marion County Procurement Collaboration Portal, which requires account creation 15 to 30 minutes before file submissions can be processed.

As this is a sole source determination, the procurement is restricted to LeadsOnline, the only identified vendor capable of fulfilling the requirement, and no competitive bidding or evaluation of multiple respondents will occur. LeadsOnline is the incumbent vendor and current contractor providing the existing LeadsOnline database system that requires integration with the new NightHawk software upgrade. The procurement specifically requires compatibility with existing services and data exchange capabilities with other public agencies, necessitating the continuation of the current vendor relationship. No pricing information has been disclosed in the available documentation, and therefore no award value or budget range is specified in this notice. The sole source determination was approved by Marion County leadership on February 9-11, 2026, following the unsuccessful posting to OregonBuys in 2024 and the seven-day RFI solicitation, both of which received no viable competitive responses.