SO1774-26 - LeadsOnline - Sole Source Determination.pdf

SO1774-26 - Brand Name Specification - LeadsOnline with Nighthawk Software Upgrade Page 1 of 3

SOLE SOURCE DETERMINATION

SO1774-26

for

Brand Name Specification - LeadsOnline with Nighthawk Software Upgrade

1. PURPOSE

Marion County Sheriff's Office (County) is conducting a Sole Source Procurement pursuant to ORS 279B.075 and MCPCR 20-0275.

If approved, the County intends to award a contract to LeadsOnline for use of a database system for pawn, secondhand, scrap metal recycler, and Social Media Market Place Transaction Data for Use in Criminal Investigations and other related Services The initial term of the Contract is anticipated to be three years with options to renew automatically for successive one-year periods unless either party provides written notice of non-renewal.

2. BACKGROUND

In 2020, MCSO entered a contract with LeadsOnline to provide a secure method of collecting and analyzing pawn, secondhand, scrap metal recycler, OfferUp and eBay transaction data for use in criminal investigations. The initial term of the Leads Online contract is expiring and to continue with these services, the County needs to either open a solicitation for services or demonstrate that these services are available from only one source. In 2024, Marion County Sheriff’s Office (MCSO) solicited a Request for Information on OregonBuys to determine if LeadsOnline was a sole-source entity. The procurement was posted to OregonBuys and received no responses.

The current Sole Source/Brand Name Specification solicitation was posted for seven days and received no viable responses.

3. REQUIREMENTS

Pursuant to MCPCR 20-0275 The county may award a contract without competition as sole source procurement pursuant to the requirements of ORS 279B.075.

The County must determine whether the goods or services, or class of goods or services, are available from only one source. The county’s determination of a sole source must be based on written findings that may include:

Docusign Envelope ID: 48DC6C88-F2A3-4DBC-BFDF-0875665D6A1B

SO1774-26 - Brand Name Specification - LeadsOnline with Nighthawk Software Upgrade Page 2 of 3

(a) The efficient utilization of existing goods or services requires the acquisition of compatible goods or services;

(b) The goods or services required for the exchange of software or data with other public or private agencies are available from only one source;

(c) The goods or services are for use in a pilot or an experimental project; or

(d) Other findings that support the conclusion that the goods or services are available from only one source.

4. DETERMINATION AND FINDINGS

A. ORS 279B.075(2)(a) The efficient utilization of existing goods or services requires the acquisition of compatible goods or services;

LeadsOnline along with NightHawk is the sole source for more than 1.7 billion transaction records from more than 21,000 businesses in all 50 states, including Oregon. They provide law enforcement with investigative access across jurisdictional boundaries – borders previously used to the advantage of criminals to escape detection by local authorities.

LeadsOnline and NightHawk connects County to a network of more than 6,000 law enforcement agencies throughout Oregon and the rest of the United States. There is no similar service operating in our jurisdiction or in the surrounding area, and LeadsOnline is the sole source of information of this kind for investigations.

B. ORS 279B.075(2)(b) That the goods or services required to exchange software or data with other public or private agencies are available from only one source;

LeadsOnline is the developer of a system that is designed specifically for criminal investigations using transaction data from pawnshops, scrap yards, eBay, OfferUp, gold buyers, other secondhand stores, and their NightHawk application suite analyzes vast amounts of digital evidence data and displays it on an easily understood and intuitive design platform. The County conducted the Request for Information (RFI) as additional market research to support the findings.

LeadsOnline is protected under the United States Copyright Act (17 U.S.C.), as well as by all applicable state and international copyright laws, and by the Lanham Act (15 U.S.C. §§1051- 1141n). No other supplier has access to this technology, which has been developed for more than 24 years.

SO1774-26 - Brand Name Specification - LeadsOnline with Nighthawk Software Upgrade Page 3 of 3

C. ORS 279B.075(2)(c) That the goods or services are for use in a pilot or an experimental project; or

N/A

D. ORS 279B.075(2)(d) Other findings that support the conclusion that the goods or services are available from only one source.

i Brand Name Specification A Brand Name Specification was completed and included with the Request for Information to demonstrate the findings that only LeadsOnline will meet the need of the Sheriff's Office.

5. REVIEW AND APPROVAL

MARION COUNTY SIGNATURES

Authorized Signature: ______________________________________________________________ Department Director or designee Date

Authorized Signature: ______________________________________________________________ Chief Administrative Officer Date

Reviewed by Signature: ______________________________________________________________ Marion County Legal Counsel Date

Reviewed by Signature: ______________________________________________________________ Marion County Contracts & Procurement Date

Docusign Envelope ID: 48DC6C88-F2A3-4DBC-BFDF-0875665D6A1B

2/9/2026

2/10/2026

2/11/2026

2/11/2026

SO1774-26 - Request for Information - Online Database System for pawn, secondhand, scrap metal recycler, and Social Media Market Place Transaction Data for Use in Criminal Investigations and other related Services

REQUEST FOR INFORMATION

SO1774-26

for

LeadsOnline Database System for pawn, secondhand, scrap metal recycler, and Social Media Market Place Transaction

Data for Use in Criminal Investigations and other related Services

Release Date: Tuesday, January 27, 2026

Response Due Date: Monday, February 2, 2026 @ 4 PM PST

Submit questions and responses via the Marion County Procurement Collaboration Portal https://contracts-marioncountygcc.msappproxy.net/gateway/

Instructions are listed in Section 7

Electronic copies of this RFP and attachments, if any, can be obtained from the Marion County Procurement Collaboration Portal at the URL listed above

1. INTRODUCTION

In 2024, Marion County (County) issued a Request for Information to determine if LeadsOnline was a sole-source entity. Marion County Sheriff's Office (MCSO) is planning to continue services with LeadsOnline and add NightHawk suite services and may add any additional applications or services County may require in the future. MCSO intends to award a Contract & Purchase Order to LeadsOnline as a Sole-Source award. The County is required to demonstrate that these services are available from only one source. The County is seeking information from individuals, firms, teams, or consultants, with knowledge and experience related to this request.

This procurement is for continuation of an existing platform, not an initial software selection.

2. BACKGROUND

Located in the heart of the Mid-Willamette Valley, Marion County has a population of 347,818, stretches from the Willamette River to the Cascade Mountains, and encompasses nearly 1,200 square miles. Marion County has 20 cities, including Oregon’s capital, Salem. The Marion County government organization is headed by an elected Board of Commissioners and has 15 departments, seven of which are headed by elected officials.

https://contracts-marioncountygcc.msappproxy.net/gateway/

SO1774-26 - Request for Information - Online Database System for pawn, secondhand, scrap metal recycler, and Social Media Market Place Transaction Data for Use in Criminal Investigations and other related Services

In 2020, MCSO entered a contract with LeadsOnline to provide a secure method of collecting and analyzing pawn, secondhand, scrap metal recycler, OfferUp and eBay transaction data for use in criminal investigations. The initial term of the Leads Online contract is expiring and to continue with these services, the County needs to either open a solicitation for services or demonstrate that these services are available from only one source. In 2024, Marion County Sheriff’s Office (MCSO) solicited a Request for Information on OregonBuys to determine if LeadsOnline was a sole-source entity. The procurement was posted to OregonBuys and received no responses.

3. PURPOSE

This RFI is being issued to ensure that the services described in Section 4 are only available from one source, as stated in Section 1. If the responses or lack of responses from this RFI confirm these services are only available from one source, a Sole Source Contract & Purchase Order will be awarded in accordance with MCPCR 20-0275 and ORS 279B.075.

4. SPECIFICATIONS

LeadsOnline Database System for pawn, secondhand, scrap metal recycler, and Social Media Market Place Transaction Data for Use in Criminal Investigations and other related Services.

NightHawk application to analyze processed digital evidence

Any additional applications and/or services obtained through LeadsOnline in the future.

5. FINDINGS

A. LeadsOnline is the developer of a system that is designed specifically for criminal investigations using transaction data from pawnshops, scrap yards, eBay, OfferUp, gold buyers, other secondhand stores, and their NightHawk application suite analyzes vast amounts of digital evidence data and displays it on an easily understood and intuitive design platform. The county is conducting this Request for Information (RFI) as additional market research to support the findings.

LeadsOnline is protected under the United States Copyright Act (17 U.S.C.), as well as by all applicable state and international copyright laws, and by the Lanham Act (15 U.S.C. §§1051- 1141n). No other supplier has access to this technology, which has been developed over 24 years.

And

B. Pursuant to MCPCR 20-0275(2)(a): Compatibility. Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

SO1774-26 - Request for Information - Online Database System for pawn, secondhand, scrap metal recycler, and Social Media Market Place Transaction Data for Use in Criminal Investigations and other related Services

LeadsOnline along with NightHawk is also the sole source for over 1.7 billion transaction records from more than 21,000 businesses in all 50 states, including Oregon. They provide law enforcement with investigative access across jurisdictional boundaries – borders previously used to the advantage of criminals to escape detection by local authorities.

LeadsOnline and NightHawk connects County to a network of over 6,000 law enforcement agencies throughout Oregon and the rest of the United States. There is no similar service operating in our jurisdiction or in the surrounding area, and LeadsOnline is the sole source of information of this kind for investigations.

6. REQUEST

Submit a response to this RFI if you are able to provide the services described in section 4.

7. RESPONSE INSTRUCTIONS

A. Log Into the Procurement Collaboration Portal i Go to the Marion County Procurement Collaboration Portal which can be found at:

https://contracts-marioncountygcc.msappproxy.net/gateway/ ii Sign In or Create an Account iii Creating an account MUST be completed 15-30 minutes before files will be able to be submitted through the portal.

B. Solicitations Tab i At the top of the page, hover over Solicitations ii Select Search All Solicitations iii Click View next to the applicable solicitation

C. Opportunity Details i Viewing Documents – Scroll down the page to the Files, Documents, Images section, Public Files: subsection. Here you will find all of the relevant files.

ii Submitting a Question – If you would like to submit a question, scroll down the page to the Questions & Answers section. Type your question in the My Questions/Answers text box and click the Ask Question box.

SO1774-26 - Request for Information - Online Database System for pawn, secondhand, scrap metal recycler, and Social Media Market Place Transaction Data for Use in Criminal Investigations and other related Services iii Register as Respondent - If you are interested in responding to the posting, click the button Register as Respondent on the left side of the screen.

iv Submitting Documents – If you would like to submit a response to this posting, scroll down the page to the Files, Documents, Images section, My Files: subsection. Here you will Select a file, select a File Category, and type a description before clicking the Save File button.

v Response Status – Once you have registered as a respondent and submitted documents, scroll to the bottom of the page to the Response Status section and select the appropriate status for your submission, then click Submit.

8. PUBLIC RECORDS

Respondents should be aware that any records they submit to the County shall become the property of the County and a public record, subject to public disclosure as provided under Oregon’s Public Records Law.

If it is necessary to submit trade secrets or other confidential information in order to comply with the terms and conditions of this RFI, Responders shall label any information that it wishes to protect from disclosure to third parties as a trade secret under ORS 192.501(2) with the following: "This material constitutes a trade secret under ORS 192.501(2) and is not to be disclosed except as required by law." Each page containing the trade secret or other confidential information must be so marked.

The County shall take reasonable measures to hold in confidence all such labeled information but shall not be liable for release of any information when required by law or court order to do so, whether pursuant to the Oregon Public Records Law or otherwise and shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

In submitting a response, each respondent agrees that the County may; (a) reveal any trade secret or other confidential materials contained in the proposal to County staff and to any outside consultant or third party who is hired by the County and (b) post the response on the County’s intranet for purposes related to its evaluation. Furthermore, each proposer agrees to indemnify and hold harmless the County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material that the respondent has designated as a trade secret and/or as confidential information. Any respondent that designates its entire response as a trade secret may be disqualified.

SO1774-26 - Request for Information - Online Database System for pawn, secondhand, scrap metal recycler, and Social Media Market Place Transaction Data for Use in Criminal Investigations and other related Services

9. DISCLAIMER

This RFI is issued solely for determining findings to support a Sole Source award; it does not constitute a solicitation. There will not be an evaluation or scoring of the material submitted.

No information received in response to this RFI will be returned. Responses to this notice are not an offer and cannot be accepted by the County to form a binding contract. Respondents will not necessarily be notified the result of this RFI, or future solicitation opportunities.

SO1774-26 - Brand Name Specification - LeadsOnline with Nighthawk Software Upgrade Page 1 of 2

BRAND NAME SPECIFICATION

for

SO1774-26

Brand Name Specification - LeadsOnline with Nighthawk Software Upgrade

Marion County Sheriff's Office (County) is issuing a solicitation that includes a Brand Name Specification pursuant to ORS 279B.215(2).

1. REQUIREMENTS

ORS 279B.215(2) A brand name specification may be prepared and used only if the contracting agency determines for a solicitation or a class of solicitations that only the identified brand name specification will meet the needs of the contracting agency based on one or more of the following written determinations:

(a) That use of a brand name specification is unlikely to encourage favoritism in the awarding of public contracts or substantially diminish competition for public contracts;

(b) That use of a brand name specification would result in substantial cost savings to the contracting agency;

(c) That there is only one manufacturer or seller of the product of the quality, performance or functionality required; or

(d) That efficient utilization of existing goods requires the acquisition of compatible goods or services.

2. DETERMINATION AND FINDINGS

A. ORS 279B.215(2)(a) That use of a brand name specification is unlikely to encourage favoritism in the awarding of public contracts or substantially diminish competition for public contracts;

i N/A

B. ORS 279B.215(2)(b) That use of a brand name specification would result in substantial cost savings to the contracting agency;

SO1774-26 - Brand Name Specification - LeadsOnline with Nighthawk Software Upgrade Page 2 of 2 i The County has been utilizing LeadsOnline since 1997 for an efficient and secure method of collecting and analyzing pawn, secondhand, scrap metal recycler, OfferUp, and eBay transaction data for cue in criminal investigations. The NightHawk application analyzes processed digital evidence and displays it on an easily understood and intuitive design platform.

ii A competitive RFP seeking a full system replacement rather than the procurement of LeadsOnline with NightHawk would not result in meaningful competition and would impose substantial duplication of cost.

iii Issuing an RFP would also create unnecessary administrative burden without a realistic alternative award outcome.

C. ORS 279B.215(2)(c) That there is only one manufacturer or seller of the product of the quality, performance or functionality required.

i LeadsOnline and NightHawk connects County to a network of more than 6,000 law enforcement agencies throughout Oregon and the rest of the United States. There are no similar services operating in our jurisdiction or in the surrounding area.

ii In 2024, County issued a Request for Information to determine if LeadsOnline was a sole-source entity. The procurement was posted to OregonBuys and received no responses.

D. ORS 279B.215(2)(d) That efficient utilization of existing goods requires the acquisition of compatible goods or services.

i LeadsOnline is the developer of a system that is designed specifically for criminal investigations using transaction data from pawnshops, scrap yards, eBay, OfferUp, gold buyers, other secondhand stores, and their NightHawk application suite analyzes vast amounts of digital evidence data and displays it on an easily understood and intuitive design platform.