Sole Source - Milsoft Utility Solutions - WindMilMap Data Base Conversion

The City of Gallup, located in McKinley County, New Mexico, is pursuing a sole-source procurement with Milsoft Utility Solutions for a specialized WindMilMap database conversion project for the Electric Department. This one-time procurement is not a competitive bid, but rather a targeted acquisition of proprietary services valued at $20,000. The specific scope includes converting existing GIS electrical data into a new Milsoft WindMil electrical model, with key deliverables encompassing verification of phasing accuracy, optimization of the electrical model for future engineering analysis, upgrading legacy WindMil Maps to UtiliSite GIS with ArcPro GIS integration, and establishing a framework for ongoing maintenance and construction using UtiliSite and FieldSyte Staking. The procurement notice was released on October 20, 2025, with responses due by November 19, 2025, at 5:00 p.m., to be submitted electronically through https://procurement.opengov.com/portal/gallupnm. The project's primary objective is to maintain long-term data integrity and model reliability through a comprehensive database conversion process.

The sole-source determination is exclusively with Milsoft Utility Solutions, located in Abilene, Texas, with no specific set-aside designations or restrictions on organizational respondents mentioned. Milsoft is positioned as the sole owner and developer of proprietary software systems including WindMil, WindMil Map, Utilisyte, and FieldSyte, which uniquely qualifies them for this procurement. The contract term is designated as one-time and will not exceed one year, with the anticipated cost of $20,000 before tax. Milsoft's contact representative is Bart Brockway, reachable at 800-344-5647 or quotes@milsoft.com. The procurement requires subsequent written approval from the Certified Procurement Officer, Frances Rodriguez, who can be contacted at 505-863-1334 or frodriguez@gallupnm.gov. Payment terms are structured with 25 percent invoiced upon quote acceptance and 75 percent invoiced upon completion, with payment due in USD upon receipt of invoice.