Milsoft_Sole_Source_ltr__GALLUP,_NM__ATmn.092525_-_Revised_-_Signed_9.25.2025_(1).pdf

This is a sole source justification letter from Microsoft Utility Solutions, Inc. addressed to the City of Gallup Utilities Department regarding Microsoft® Software, Services and Support. The letter, dated September 25, 2025, establishes Microsoft Utility Solutions, Inc. of Abilene, Texas as the exclusive owner and commercial source of the proprietary WindMil® Electrical Analysis (EA) products, WindMilMap® Geospatial Information System (GIS), DisPatch® Outage Management System (OMS), and FieldSyte™ line of Field Solutions. Microsoft Utility Solutions asserts exclusive maker's rights and expertise necessary for successful integrations, migratory tools, and database conversion services. The company claims to be the only authorized source for direct maintenance and support of these software solutions.

The letter establishes the basis for a sole source procurement by arguing that Microsoft Utility Solutions possesses unique qualifications and proprietary rights that preclude competitive bidding. No specific pricing terms, contract duration, renewal options, or other financial details are provided in this correspondence. The letter serves as a justification document supporting the City of Gallup's ability to procure services and software from a single vendor without competitive solicitation, with contact information provided for inquiries at (325) 695-1642.