Milsoft_Utility_Sole_Source.pdf

This is a 2020 Sole Source Request and Determination Form submitted by the City of Gallup, New Mexico to justify a sole source procurement with Milsoft Utility Solutions. The City of Gallup Electric Department requires database conversion services to convert existing GIS electrical data into a new Milsoft WindMil electrical model, with services including verification and confirmation of phasing accuracy during conversion, optimization of the WindMil model for future engineering analysis, upgrade of legacy WindMil Maps to UtiliSite GIS with integration to ArcPro GIS, and establishment of a framework for ongoing maintenance and construction using UtiliSite and FieldSyte Staking. The contract is structured as a one-time project with an estimated completion within 90 days of Notice to Proceed.

The contract value is $20,000.00 before tax, with estimated tax of $1,612.50. The prospective contractor is Milsoft Utility Solutions, located at 4400 Buffalo Gap Road, Suite 5150, Abilene, Texas 79606, with contact Bart Brockways at quotes@milsoft.com. The City justified the sole source procurement based on Milsoft's proprietary ownership and exclusive rights to the WindMil, Utilisyte, and FieldSyte product lines, stating that no third-party vendor has authorized access to these proprietary resources or the ability to perform the required services. Pricing was not negotiated as it represents fair open market value. The determination was signed by Chuck Nourse, Electric Director, on October 20, 2025, and approved by Frances Rodriguez, Purchasing Director/CPO, on the same date. The form indicates that the sole source determination will be posted for a 30-day period prior to award and purchase in accordance with Section 13-1-126 NMSA 1978.