Services and Repair - Medium Duty Trucks, Class 5 and 6

The City of Madison, Wisconsin Finance Department Purchasing Services is seeking quotations for services and repair of medium-duty trucks, specifically Class 5 and 6 vehicles. This Request for Quotation (RFQ) targets vehicle repair and maintenance services, excluding body work and tires, with an anticipated service volume of 1 to 10 vehicles per month. Vendors must be located within a twenty-mile radius of Madison and are required to submit separate hourly labor costs for each year (2019, 2020, and 2021), along with a specified discount percentage for parts. The RFQ was released on September 21, 2018, with quotations due by October 5, 2018, at 2:00 PM CST. Award will be made to the most advantageous bidder, with evaluation criteria including cost, quality, workmanship, warranty, past performance, and service reputation. Quotations can be submitted via email to bids@cityofmadison.com, by mail to Purchasing Services, or by fax to (608) 266-5948, and will remain binding for 90 days following the due date.

The City of Madison offers a local preference purchasing policy that provides a scoring advantage to suppliers registered as local vendors as of the bid due date. While no specific set-aside designations for disadvantaged enterprises are mentioned in the documentation, the local preference policy suggests a potential advantage for local businesses. No information is provided about incumbent vendors or existing technological infrastructure that would require integration. The RFQ does not specify a precise budget range or potential award value, though the contract is intended to cover services for medium-duty trucks from 2019 through 2021. Vendors must include shipping charges with FOB pricing to Madison and demonstrate their capability to provide comprehensive repair and maintenance services for the city's fleet of medium-duty trucks.