4748-0-2018-BP Services and Repair - Medium Duty Trucks.pdf
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- Solicitation number
- 4748-0-2018-BP
- Issued by
- Wisconsin
About this file
This is a Request for Quotation (RFQ) issued by the City of Madison, Wisconsin Finance Department Purchasing Services for services and repair of medium-duty trucks, Class 5 and 6 vehicles. The City of Madison Fleet Agency seeks vendor proposals for repair and maintenance services covering any repairs or service on the vehicles, excluding body work and tires. The scope anticipates approximately 1 to 10 vehicles serviced per month depending on operational need. Vendors must be located within a twenty-mile radius of Madison. The RFQ was released on Friday, September 21, 2018, with quotations due by Friday, October 5, 2018, at 2:00 PM CST. The City intends to establish pricing for the contract period spanning 2019 through 2021.
Bidders must submit separate hourly labor costs for each year (2019, 2020, and 2021) and specify the discount percentage provided on parts. All quotations must include shipping charges with FOB pricing to Madison. The City of Madison offers a local preference purchasing policy that grants a scoring advantage to suppliers registered as local vendors as of the bid due date. Award will be made to the responsive and responsible bidder whose proposal is most advantageous to the City, considering factors including cost, quality, workmanship, warranty, past performance, and service reputation. Quotations may be submitted via email to bids@cityofmadison.com, by mail to Purchasing Services, or by fax to (608) 266-5948. Quotes are binding for 90 days following the due date unless otherwise specified by law.
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Rev. 07/28/2016-4748-0-2018-BP Services and Repair - Medium Duty Trucks.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4748-0-2018-BP
For: Services and Repair - Medium Duty Trucks, Class 5 and 6
Released Date: Friday, September 21, 2018
Due Date: Friday, October 5, 2018 @ 2:00 PM CST
City Agency: Fleet
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Purchasing Services
City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4748-0-2018-BP
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 4748-0-2018-BP
4748-0-2018-BP Services and Repair - Medium Duty Trucks.doc Page 2
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Randy Koch City of Madison Fleet
(608) 246-4542 rkoch@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brian Pittelli City of Madison Purchasing Services
(608) 267-4969 bpittelli@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP mailto:bpittelli@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 4748-0-2018-BP
4748-0-2018-BP Services and Repair - Medium Duty Trucks.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
The City of Madison is interested in obtaining pricing for services and repair for medium duty trucks, class 5 and 6. There would be approximately 1 to 10 vehicles serviced per month, depending on need.
Vendors should be within a twenty mile radius of the City of Madison.
The range of services would be any repair or service on the vehicle. This would not include body work or tires.
The City of Madison is hoping to establish pricing that can be used for 2019 – 2021.
http://www.cityofmadison.com/business/localPurchasing
Rev. 07/28/2016-4748-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4748-0-2018-BP Services and Repair - Medium Duty Trucks, Class 5 and 6
This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
1) 2019 Hourly cost for labor:
$_____________/hour
2020 Hourly cost for labor:
2021 Hourly cost for labor:
2) Discount given on parts:
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-4748-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4748-0-2018-BP Services and Repair - Medium Duty Trucks, Class 5 and 6
This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| 4748-0-2018-BP Services and Repair - Medium Duty Trucks |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| 4748-FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 4748-0-2018-BP Services and Repair - Medium Duty Trucks, Class 5 and 6 |
| 4748-FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 4748-0-2018-BP Services and Repair - Medium Duty Trucks, Class 5 and 6 |
| BIDDER Information |
| Local Vendor Status |
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