Self-Contained Heater Trailers

The Texas Department of Transportation (TxDOT) is seeking to procure self-contained heater trailers for the Austin 973 Ops Center through Solicitation No. 601440000049657. The procurement covers two primary self-contained heater trailers with specific technical requirements, including a minimum heating capacity of 2 x 390,000 BTU/H, built-in generator, two indirect fired heaters, diesel engine (Yanmar or Kubota), and a 275 US GAL fuel tank with a 44-hour minimum run time. Vendors must be authorized dealers or resellers and provide comprehensive documentation including registration paperwork and manufacturer warranty information. The solicitation requires vendors to complete a detailed specification checklist and submit product brochures demonstrating compliance with all technical specifications. Key procurement dates include a solicitation open date of July 30, 2025, a deadline for submitting questions on August 1, 2025, and a solicitation close date of August 12, 2025 at 3:00 PM Central Time, with TxDOT tentatively planning to award the contract on August 15, 2025. Evaluation will be based on the lowest price and the respondent's ability to meet all specified requirements, with responses to be submitted electronically through the Bonfire system.

The solicitation includes several preference opportunities and compliance requirements for potential vendors. Bidders can claim preferences for Texas-produced supplies, USA-produced materials, businesses owned by service-disabled veterans, or businesses located in economically depressed areas. The procurement includes specific compliance requirements, such as Texas Family Code Schedule provisions requiring disclosure of ownership information for businesses with individuals holding at least 25% ownership interest. An Early Payment Program (EPP) is available, offering vendors electronic invoice submissions, faster payments, and potential financial incentives. The contract does not appear to have specific set-aside designations for disadvantaged enterprises, but it does require vendors to comply with various state and federal regulations, including cyber security training and anti-competitive behavior restrictions. While a specific budget range is not explicitly stated, the solicitation indicates that quantities are estimates and TxDOT will order only the amount needed to satisfy operating requirements. Delivery will be made to 5501 N FM973, Austin, Texas 78724, between 8:00 AM and 5:00 PM Monday through Friday, excluding state and federal holidays.