Seepex Repair Parts

The City of Austin is requesting bids on OEM SEEPEX pump parts, components, and related catalog items for repair and maintenance of progressive cavity pumps at Austin Water facilities under IFB 2200 DCG1040, with bids due October 8, 2026 at 2:00 p.m. Central Time and written questions due September 23, 2026. A 5% Local Business preference applies to offerors with headquarters in the Austin-Round Rock-San Marcos Metropolitan Statistical Area (Bastrop, Caldwell, Hays, Travis, and Williamson counties); Small Business primes and subcontractors at 5% or greater of total bid value also qualify for preference discounts.

The scope covers 26 specified line items in Category 1 including pump assemblies, sensors, seals, rotors, stators, fasteners, couplings, mechanical seals, and motors with estimated annual quantities of one to eight units per item, plus Category 2 non-specified SEEPEX products with an estimated annual material spend of $25,000.00. Contractors must provide pricing as a minimum percentage discount off official SEEPEX MSRP for Category 2 items. Delivery is FOB Destination by common carrier (FedEx, UPS).

Mandatory qualifications include an authorized manufacturer's letter from SEEPEX confirming dealer or reseller status within three days of request; a full-time business address, telephone, and email; ability to supply the complete range of OEM SEEPEX catalog items; minimum three years' experience supplying industrial pump parts, mechanical equipment, or OEM components to government, utility, or industrial customers; and OEM manufacturer warranty support documentation within three days of request. Offerors must submit minimum three verifiable customer references from the preceding five years.

Prices are fixed for the first twelve months; adjustments thereafter are limited to Bureau of Labor Statistics index fluctuations for parts and attachments for pumps (Series ID: PCU33391433391415). The contract commences upon execution and continues until all obligations are performed, with potential extension at the City's sole discretion and a possible 180-day holdover period for re-solicitation. The City applies best value competition methodology and reserves the right to award single or multiple contracts. Insurance requirements include Workers' Compensation ($100,000 per accident / $500,000 by disease), Commercial General Liability ($500,000 per occurrence), and Business Automobile Liability ($500,000 combined single limit).