Security locks for laptops

The City of Philadelphia Procurement Department is requesting quotes for security locks for laptops under a micro purchase (B2627233), with quotes due June 2, 2026. The award will go to the lowest responsive and responsible bidder on a whole or line-item basis, whichever serves the City's best interest; sellers must quote all items to be eligible.

Local Business Entity (LBE) certification status is required in the quote submission, signaling a potential local-vendor preference mechanism, though the source does not specify the preference percentage or eligibility criteria. An LGBTQ Applicant Data Form is available and optional; the City collects LGBTQ certification and ownership data for diversity tracking and vendor database purposes.

The scope comprises security locks for laptops; detailed product specifications are not provided in the available documents. The contract term is 365 days from the effective date specified in PHLContracts, commencing automatically.

All quoted prices must be less than $40,000, adjusted annually by the Consumer Price Index percentage increase from January 1, 2020 (rounded to the nearest $1,000), on a firm fixed-price basis, FOB Destination Point, and net of all federal excise, transportation, and Pennsylvania sales and use taxes. Payment follows delivery and City approval upon invoice submission.

The seller must maintain workers' compensation insurance at statutory limits, general liability insurance with a minimum limit of $500,000 per occurrence, and automobile liability insurance with a minimum limit of $300,000 per occurrence. A signed Consent and Authorization Agreement must be on file in the vendor profile or attached to the quote; quotes without this form will not be considered. Quotes will be evaluated and accepted or rejected within 60 days of submission. Sellers must submit quotes electronically through PHLContracts.phila.gov with no modifications permitted after bid opening time.