Security and Surveillance HW, SW, Systems and Services

The Commonwealth of Kentucky, through its Finance and Administration Cabinet and Office of Technology (COT), is soliciting proposals for Security and Surveillance Hardware, Software, Systems and Services under RFP 758 2600000216, with up to two contracts available for award. The procurement seeks turnkey security and surveillance solutions for all Commonwealth Executive Branch agencies and eligible political subdivisions, including comprehensive offerings of video management systems, access control, visitor management, door locks, monitoring systems, installation, configuration, warranty, integration, training, and maintenance services. All components must be new unless otherwise approved by COT, with guaranteed 99% system uptime and one-year warranty on all parts and hardware beginning upon system acceptance. Vendors must demonstrate at least three years of experience providing similar security and surveillance services, utilize only certified technicians for all installations, and comply with manufacturer specifications and applicable state, federal, and local standards. Proposals are evaluated on a maximum of 2,000 points: 1,000 for technical merit (company information, experience, hardware and software offerings, implementation plan, warranty and support, training, and customer support), 500 for cost proposal (minimum discount percentages off published pricing across five categories—Hardware, Software, Installation, Maintenance, and Warranty—plus not-to-exceed hourly labor rates), and up to 500 for oral presentations and demonstrations at the Commonwealth's discretion. The RFP was released December 22, 2025, with vendor written questions due January 12, 2026, Commonwealth responses issued January 16, 2026, and proposals due January 30, 2026, at 3:30 PM Eastern Time.

Kentucky resident bidders receive reciprocal preference, and qualified bidders (nonprofit organizations serving individuals with severe disabilities) and the Department of Corrections Division of Prison Industries receive additional preference consideration under applicable statutory provisions. Vendors must submit required affidavits attesting to campaign finance law compliance, resident bidder status (if applicable), and qualified bidder status (if applicable), all of which must be notarized and submitted prior to contract award. The current incumbent contractor is Alpha Mechanical Service Inc dba Alpha Energy Solutions under Contract MA 785 2400000095. The Commonwealth's existing systems and approved manufacturer list includes equipment from vendors such as Axis, Bosch, Avigilon, Sony, Allegion, ASSA Abloy, HID, Genetec, and others detailed in Attachment G, and any proposed solutions must be capable of integrating with these established systems. Vendors must maintain Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability Insurance of $1,000,000 combined single limit if applicable, and Professional Liability Insurance of $1,000,000 per claim, with proof required prior to award. The initial contract term is one year from the effective date of award, renewable for six additional one-year periods by mutual agreement, with pricing to remain firm during the first twelve months and subject only to industry-wide price adjustments thereafter with thirty days' written notice and supporting justification; the specific award value and budget range are not disclosed in the solicitation documents.