Secure Document Shredding Services

The City of Pasadena Human Resources Department is soliciting proposals for Secure Document Shredding Services through an Informal Selection procurement (Project ID: 2023-Informal-396). The contract requires a vendor to provide monthly document shredding services for two city locations, specifically involving three 64-gallon locked containers, monthly service on the 15th of each month, and secure offsite destruction of confidential materials including various paper types. Preferred qualifications include AAA Certification from the National Association for Information Destruction (NAID). The contract is scheduled to run from July 1, 2023, to June 30, 2024, with electronic proposal submissions due by 3:30 pm on May 12, 2023. Bidders may submit questions until May 8, 2023, at 9:00 am through the city's eProcurement Portal. Evaluation criteria will focus on the lowest Grand Total Price, and the successful contractor must collect confidential materials during business hours, provide replacement containers, maintain staff with proper identification, and issue a Certificate of Destruction within three business days of collection.

The procurement appears to have an emphasis on local and equal opportunity employment, with vendors required to complete AA-1, AA-2, and AA-3 forms documenting workforce diversity and local employment potential. Bidders must possess a Unique Entity Identifier (UEI) from SAM.gov and potentially a Pasadena Business License. While no specific set-aside designations are explicitly mentioned, the forms suggest a preference for diverse and local businesses. Contractors must provide comprehensive insurance coverage, including Commercial General Liability, Automobile Liability, Workers' Compensation, and Professional Liability, with minimum coverage limits typically around $1,000,000 per occurrence. Although a specific budget range is not disclosed, the document suggests this is a relatively small-scale municipal contract focused on securing confidential document destruction services for city departments. Vendors must be prepared to deliver materials within 4 business days of order placement to the city's location at 100 N. Garfield Avenue.