School Finance Data System (State Version)

The New Hampshire Department of Education, Division of Education Analytics & Resources, Bureau of School Finance is requesting proposals for a comprehensive School Finance Data System to replace its current manual data collection process, with proposals due September 9, 2026 at 2:00 p.m. and a vendor conference scheduled for July 15, 2026 via webinar.

The system must collect, warehouse, and analyze school finance data from approximately 200 public school districts and charter schools using a newly developed Uniform Chart of Accounts (UCOA). Mandatory capabilities include role-based data access and permissions, cross-walking to map existing charts of accounts to the UCOA, data validation and submission workflows, federal reporting output generation (F-33, SLFS, and NPEFS), cost-per-pupil calculations, public-facing dashboards, and integration with the state's existing systems. The vendor must migrate approximately ten years of historical data from the existing Department of Education Financial Reporting System (DFRS) and ensure compliance with FERPA, New Hampshire Privacy Regulation HP1612, and the Americans with Disabilities Act.

The contract is Firm Fixed Price for an initial two-year term aligned with the US Department of Education federal grant period ending September 27, 2027, with an option for a two-year extension at the Agency's sole discretion, subject to satisfactory performance and continued funding. The project is funded through a US Department of Education grant awarded in September 2023.

Evaluation allocates 800 points (80 percent) to the technical proposal—comprising Company Profile (300 points), Proposed Solution (400 points), and Technical Requirements (100 points)—and 200 points (20 percent) to pricing. Vendors must submit proposals using the RFP 2026-NHED-BSFIN-01 Vendor Workbook in searchable PDF format, with the Technical Proposal separated from the Price Proposal. Vendor selection is estimated for October 30, 2026, with anticipated Governor and Council approval in January 2027.