Scdot headquarters janitorial services

South Carolina Department of Transportation is soliciting proposals under RFP 5400030205 for janitorial and floor care services at its headquarters in Columbia, Richland County, with a non-mandatory pre-proposal conference on November 5, 2026, questions due November 6, and offers due November 17, 2026 at 11:00 a.m. ET. No set-aside or preference program applies, and offerors must be registered South Carolina vendors.

The solicitation seeks one contractor for daily, weekly, monthly, and quarterly cleaning and maintenance of the 225,000-square-foot headquarters at 955 Park Street, covering offices, common areas, restrooms, and floors. All work must occur between 6:00 p.m. and 6:00 a.m. Offerors must provide three customer references for similar contracts and demonstrate experience with janitorial and floor care for commercial or government facilities. They must also comply with insurance, bonding, ethics, and procurement regulations.

Pricing must be fixed and all-inclusive, covering labor, supervision, equipment, supplies, materials, transportation, overhead, and profit. Offerors submit a bid schedule with total monthly, annual, and five-year prices. The contract has a five-year initial term, with an estimated start of December 31, 2026 and an end of December 30, 2031. No contract value is stated.

Award goes to the responsive, responsible offeror providing the best overall value, evaluated on Technical Approach and Work Plan (30 points), Price Proposal (25 points), Experience and Qualifications (20 points), Staffing and Training Plan (15 points), and Quality Assurance Program (10 points). Award notification is scheduled for December 17, 2026.

Amendment 3, the latest, revises Attachment D to correct the cafeteria section and restore information cut off in the original file, so the attachment reflects the entire floor layout. Amendments 1 and 2 also revised Attachment D. The fourth-floor plan designates areas to clean and areas not to clean, and all exterior areas are excluded. Offers remain open for a minimum of 90 calendar days after opening, and submission requires two online copies, one original and one redacted. Offerors must acknowledge all amendments. The pre-proposal conference runs 9:30 to 10:30 a.m. and the site visit 10:30 to 11:30 a.m. on November 5, with the site visit starting in Room 101. Procurement Officer Amy Sabol can be reached at (803) 737-0834 or SabolAC@scdot.gov, and solicitation documents are posted at www.procurement.sc.gov.