Salt Lake City Request for Bid SLCI26085 - Parts Cleaner, Tank Rental, Maintenance & Service

Salt Lake City Corporation is issuing Request for Bid SLCI26085 for Parts Cleaner, Tank Rental, Maintenance & Service, with bids due May 7, 2026. The procurement covers rental and maintenance services for parts cleaning equipment at six City locations, including the Water Reclamation Facility, Fleet Management Division, Fire Logistics, Fire Station #8, Fire Station #2, and Fire Station #5. The contractor must provide rental of four 30-gallon parts washer tanks, quarterly service for six City-owned 30-gallon units, quarterly service for one City-owned CUDA Model H20-2530 stand-up parts washer, and quarterly service for one City-owned JRI Rotating stand-up parts washer. All quarterly service fees must include parts, solvent, aqueous solutions, tank cleaning, waste removal, equipment repairs, and hazardous waste disposal in compliance with Utah State, Federal, EPA, OSHA, and Fire Department regulations. The contractor must respond to non-emergency routine service calls within three business days and provide Material Safety Data Sheets for all chemicals used. Bidders must submit a completed cost sheet with pricing for monthly rental fees, quarterly service fees per unit, hourly labor rates, cleaner costs per gallon with specified dilution rates, replacement parts discounts, and ready-to-use cleaner costs, with all pricing including materials, supervision, labor, insurance, transportation, delivery, fuel, and associated surcharges. Pricing must be firm for the first two years, with annual adjustments thereafter limited to the lesser of three percent or the Producer Price Index. Award will be made to the lowest responsible and responsive bidder based on the designated cell on the cost sheet, and all bids must be submitted electronically through the Utah Public Procurement Place (Bonfire) website with no late submissions accepted.

The contract does not contain set-aside designations or restrictions limiting participation to specific enterprise types; however, the selected bidder must comply with extensive federal nondiscrimination requirements under Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. If the contractor obtains airfield Security Identification Display Areas (SIDA) driving privileges for airport operations, a minimum of $5,000,000 per occurrence in commercial general liability and commercial automobile liability insurance is required; otherwise, standard insurance requirements include $1,000,000 per occurrence with $2,000,000 aggregate limits for commercial general liability and $1,000,000 combined single limit for commercial automobile liability. The selected bidder must register with the State of Utah, Sam.gov, and E-Verify prior to contract signing and obtain TSA-approved airport identification badges with fingerprint-based criminal background clearance if providing services at airport facilities. The resulting contract will have a five-year initial term with the City retaining the right to extend for an additional four months by mutual written agreement; no budget or award value is specified in the procurement documents. Bidders may submit optional pricing for alternative parts cleaner models and additional products or services for City consideration, though such items will not be evaluated as part of the base bid.