Route 238 Landscape Maintenance

The City of Hayward, located in Alameda County, California, is issuing Request for Quotation #26-005 for Route 238 Landscape Maintenance services covering approximately 767,103 square feet across multiple municipal thoroughfares including Route 238/Mission Boulevard (Phases 1, 2, and 3), Linear Park ("The 52"), Jackson Corridor, and entry monuments. The comprehensive maintenance scope encompasses 1,489 trees, 24 CalSense irrigation controllers, 63 utility meters and backflow devices, and 2,900 linear feet of decorative fencing, with deliverables including weekly trash and debris removal, weed control, irrigation system inspections and minor repairs, quarterly shrub trimming, biannual fertilization, annual mulch installation, bioretention area management, and tree care services. Qualified contractors must hold a valid California C-27 contractor's license, obtain Bay-Friendly Maintenance Professional certification, maintain a chemical applicator's license, employ a certified arborist or tree worker, demonstrate experience with CalSense irrigation controllers, and remain actively registered with the California Department of Industrial Relations throughout the contract term. Bidders must submit pricing as a lump-sum monthly base bid with itemized hourly rates for irrigation labor, spray applications, general labor, and tree work, along with estimated annual labor costs and total man-hours per week. The mandatory on-site meeting is scheduled for August 27, 2025, at 10:00 AM, with questions due by September 3, 2025, and final proposals due by September 19, 2025, at 3:00 PM through the OpenGov Procurement electronic portal at https://procurement.opengov.com/portal/hayward-ca. Evaluation criteria include quality and thoroughness (10%), experience and past performance on similar projects (33%), cost proposal (33%), and other pertinent considerations (24%). Contractors must provide comprehensive insurance documentation including commercial general liability, automobile liability, workers' compensation and employer's liability, and professional liability coverage, as well as execute performance and labor/materials bonds at 100 percent of the total contract amount.

The City of Hayward does not explicitly designate set-asides for disadvantaged enterprises in the available documentation, though the city encourages participation from all segments of the business community. All bidders must comply with nondiscriminatory employment practices and affirmative action requirements applicable to contracts estimated at $10,000 or more annually, and must execute a Non-Involvement in Development or Production of Nuclear Weapons Affidavit and a Non-Collusion Affidavit as part of their proposal submission. The RFQ requires contractor compliance with prevailing wage rates, workers' compensation insurance with specified coverage limits, and adherence to California Labor Code sections and OSHA standards, with potential penalties up to $250 per calendar day or 1 percent of the total contract amount for non-compliance. Integration with existing infrastructure is required, specifically the approved irrigation system components including Febco backflow preventers, Rainbird PESB valves, Toro 570 sprinkler heads, Netafim drip irrigation systems, and Calsense 3000E controllers; all piping connections must utilize brass or K copper materials. No specific contract value, incumbent vendor, or current contractor is identified in the available documentation, though the extensive scope of work and detailed maintenance requirements across multiple thoroughfares and infrastructure systems suggest a significant municipal investment. The City reserves the right to reject any or all proposals, alter the selection process, and cancel or revise the RFQ prior to the proposal deadline.