City_of_Hayward_Professional_Services_Agreement_–_EXAMPLE.pdf

This is a Professional Services Agreement example document from the City of Hayward, California, related to the Route 238 Landscape Maintenance Request for Quotation (RFQ #26-005). The City of Hayward is seeking a qualified contractor to perform comprehensive landscape maintenance services across approximately 767,103 square feet of landscape areas, including Route 238/Mission Boulevard, Linear Park, Jackson Corridor, and Entry Monuments. Required services encompass landscape maintenance, irrigation system maintenance, tree care, bioretention area management, weekly trash and debris removal, weed control, quarterly shrub trimming, and biannual fertilization. A mandatory on-site meeting is scheduled for August 27, 2025, at 10:00 AM, with prospective bidders required to submit questions by September 3, 2025. Final proposals are due September 19, 2025, at 3:00 PM through the OpenGov Procurement electronic portal. The contract term and renewal options are not specified in the available documentation.

Contractor qualifications must include a valid California C-27 contractor's license, Bay-Friendly Maintenance Professional certification, chemical applicator and irrigation certifications, and a certified arborist on staff. The evaluation process assesses proposals based on quality and thoroughness (10%), experience and past performance (33%), cost and budget proposal (33%), and other considerations (24%). Bidders must provide comprehensive insurance documentation, including commercial general liability, automobile liability, workers' compensation, and professional liability coverage. No specific contract value or set-aside designations for disadvantaged enterprises are stated in the RFQ. The City reserves the right to reject any or all proposals and select a contractor at its sole discretion. Bidders must create a free account with OpenGov Procurement at https://procurement.opengov.com/signup to submit electronic bids and must demonstrate robust capabilities in landscape management and municipal infrastructure maintenance.